Facilities and Office Manager

3 weeks ago

London, Greater London, United Kingdom CF Full time

About the Role

The Facilities and Office Manager will play a pivotal role in ensuring the smooth and effective operation of our facilities and offices. This is a unique opportunity to join our team at CF and contribute to our mission of being an employer of choice in the healthcare sector.

Key Responsibilities

  • Assess and secure the best offices for CF, creating an attractive and productive working environment for all staff
  • Maintain a professional working environment, ensuring that all facilities and office management requirements are met
  • Collaborate with the wider CF team to ensure that all duties related to creating a positive working environment are maintained
  • Manage relationships with contractors, suppliers, and service providers, ensuring high standards are met
  • Monitor and manage office costs within the set budget, contributing to a cost-effective operation

Requirements

  • 2+ years of office management experience
  • Exceptional organisational skills and time management abilities
  • An eye for detail and a true appreciation for upholding high standards
  • An eye for aesthetics and an understanding of how to create an appealing and positive working environment for all staff
  • Appreciation of the equality and diversity in working environments and best practices to ensure inclusive spaces
  • Experience with SharePoint as a document storage and management centre
  • Robust administrative and operational process experience
  • Ability to manage budgets and track expenses
  • Knowledge of office operations, vendor management and contract negotiation
  • Familiarity with workplace compliance and health and safety regulations
  • Excellent verbal and written communication
  • Relevant degree or certification

What We Offer

  • Holiday entitlement: 25 days/year for staff and 30 days/ year for leadership, increasing by 1 day for every year of service up to a maximum of 35 days of holiday per year
  • We contribute 7% of your salary into your pension, while you contribute 3% (or more if you like)
  • Access to a flexible benefits programme giving you the chance to increase pension contributions, gain access to a cash plan or benefit from a ClassPass subscription
  • Annual leave purchase: employees with less than 35 days annual leave entitlement are able to purchase additional annual leave days
  • Income protection: in the event of long-term incapacity and a qualifying claim, 75% of salary will be paid
  • Enhanced sick pay benefit beyond Statutory Sick Pay for up to a total 12 weeks in any 12-month period
  • Life insurance covering four times your basic salary in a tax-free lump sum payable to your beneficiaries in the event of your death whilst in service
  • Enhanced family leave policies: additional pay for parents who have a baby or adopt
  • Access to an interest-free loan of up to £10,000
  • Access to an interest-free season ticket loan, repayable by 12 monthly instalments
  • Workplace nursery scheme: access to a scheme to help working parents save tax and NI on the cost of the nursery care
  • Flexible working policy: including the ability to work fully remotely for up to 4 weeks a year
  • An employee assistance and wellness Program: including access to telephone counselling, life coaching, interactive tools online and digital content downloadable from Lifeworks
  • Seasonal flu jabs: provided by Boots annually
  • Eye care tests: vouchers and discounts at Vision Express
  • Ride to work scheme, saving up to 42% on bikes and cycling accessories at Evans Cycles
  • Membership to the Health Service Journal (HSJ)

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