Administrative Operations Coordinator
4 weeks ago
We are seeking a highly organised and detail-oriented Office Coordinator to oversee key administrative functions and ensure smooth office operations at Sinclair.
This role involves managing travel bookings, coordinating logistics, and providing administrative support to senior leadership. You will also be responsible for maintaining office utilities, supplies, and facility maintenance, as well as liaising with external vendors and managing office expenses.
As an Office Coordinator, you will work closely with the finance department to track office expenses and reconcile invoices. You will also assist with procurement processes, including issuing and following up on purchase orders.
This is an exciting opportunity to make a meaningful impact on the efficiency and effectiveness of our operations.
Key Responsibilities:
- Manage and oversee domestic and international travel bookings, including flights, accommodations, and ground transportation for senior leaders.
- Ensure compliance with the company's travel policies, maintaining adherence to budget guidelines and governance of travel-related expenses.
- Maintain strong relationships with travel vendors, securing favourable pricing and service agreements.
- Develop and enforce travel guidelines to ensure consistency in booking processes and approvals.
- Prepare detailed itineraries for travellers, ensuring all necessary documents (e.g., visas, travel insurance) are in order.
- Monitor and review travel expenses to ensure proper governance and adherence to company expense policies.
Requirements:
- Strong organisational and multitasking skills, with the ability to prioritise effectively.
- Excellent communication and interpersonal skills for collaborating with various internal and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and travel booking software.
- Experience managing travel governance, including policy compliance and budget monitoring.
- Ability to work independently and take initiative in solving administrative and operational challenges.
- High attention to detail, particularly in travel management and expense monitoring.
Benefits:
- 25 days annual leave (plus bank holidays)
- Bonus based on performance
- Free parking
- Opportunities for development and progression
- Company pension scheme
- Private medical insurance
- Healthcare Cash plan
- Health Screening
- Employee Assistance Programme
- Store discounts
- Tech and Cycle Scheme
- Discounted dining card
- Cycle to work scheme
- Green car scheme
- Holiday buy and sell
- Life Assurance scheme
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