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Operations Coordinator
1 month ago
Vital Group is a leading provider of innovative solutions in the critical power and EV charging industries. As an Operations Coordinator, you will play a key role in supporting the day-to-day coordination of operational activities to meet customer expectations and achieve company goals.
This role involves liaising with customers and the management team to ensure successful service delivery. You will be responsible for maintaining the charging network and ensuring field service operations are effectively supported through the proper monitoring and control of processes.
The ideal candidate will be efficient in their work, possess strong communication skills, and be able to multitask and prioritize using their initiative where necessary. They will thrive in a fast-paced working environment and be able to work effectively as part of a team as well as independently.
Key Responsibilities:
- Oversee the planning and arranging of service schedules for field Service and Electrical Engineers throughout the country.
- Scheduling of engineers for the install and repair work of power generator and electric charging operations
- Reacting to reported faults to get them resolved as soon as possible by deploying engineers.
- Liaising with the Networks Team to resolve EV charging issues remotely where possible.
- Coordinate emergency call out repair work, taking as much detail as possible and organisation of deployment of engineers to site.
- Responsible for managing the accurate and efficient data entry of our field management software (scheduling tool)
- To assist the operations team by helping to overcome any service delivery challenges
- To liaise with customers and suppliers (where necessary) to organise jobs and confirm working schedules.
- Liaise with other departments as necessary to meet customer requirements.
- To organise, file and distribute all relevant service documentation, including management of Risk Assessments and Method Statements
- General administration duties, including asset/equipment management and supporting the parts ordering process when required
- To develop a good understanding of the industry and our services
- To contribute to the continuous improvement of internal business processes to ensure that the service provided is always at the highest possible standard
- To focus on achieving individual and team objectives
- To work positively and communicate professionally across the team, providing an effective contribution to work tasks
- To work in line with the wider business values, goals, and objectives.
- To work with your manager on your own personal development to seek opportunities for career development within the business
Person Specification:
Criteria - Education, Qualifications & Experience:
Essential:
- Good level of general education
- Excellent organisational skills
- Previous experience of working in a professional environment
- Computer literate with experience of Microsoft Office (predominantly Word and Excel)
- Excellent communication, verbal and written, skills
- Ability to manage own workload and establish priorities
- Experience of working effectively as part of a team as well as independently
- Ability to solve problems with a positive attitude
- Self-motivated and able to learn quickly
- Strong attention to detail with high levels of accuracy
Desirable:
- Previous experience in an operational role
What We Offer:
- A twice per annum, 'Profit Related Pay' scheme that ties bonus amounts to the amount of profit made by the business.
- Pension scheme after 3 months of service.
- All employees receive 25 days leave (or equivalent pro-rata) per annum and additional bank holiday days.
- Eligibility to join Vitality, Private Healthcare Scheme, and BHSF Healthcare Cash Plan, At 6 months of service.
- Investment in professional development and training to support you in your role.
- A supportive and positive workplace culture
Next Steps:
We are an equal opportunities employer. We welcome applications from all suitably qualified persons. If you require any additional support to attend an interview, please let us know in advance.
The role is due to commence ASAP after the offer has been made, but we can be flexible with the start date depending on prior commitments.
Please note that proof of the right to work in the UK will be required.