Administrative Assistant

4 days ago

Bromsgrove, Worcestershire, United Kingdom Four Squared Full time
Job Summary

Four Squared is seeking a detail-oriented and organized Administrative/Accounts Assistant to join their busy team, reporting into the Finance Manager. This varied role involves assisting with sales and purchase ledgers, processing orders, and supporting other administrative tasks across departments.

Key Responsibilities
  1. Sales Ledger Assistance
    • Assist with maintaining the sales ledger, ensuring all customer invoices are accurately recorded and issued on time.
    • Support monitoring accounts receivable, following up on outstanding payments, and resolving discrepancies.
    • Help process and allocate customer payments, maintaining accurate and up-to-date records.
    • Prepare and send out statements to customers and assist in credit control activities.
  2. Purchase Ledger Assistance
    • Assist with maintaining the purchase ledger, ensuring all supplier invoices are accurately recorded.
    • Help process and match invoices with purchase orders and delivery notes.
    • Support reconciling supplier statements and resolving any discrepancies or queries.
    • Prepare payment runs and ensure timely payment to suppliers.
  3. Order Processing
    • Receive, review, and process customer orders, ensuring accuracy and compliance with company policies.
    • Coordinate with sales, logistics, and other departments to ensure timely dispatch and delivery of orders.
    • Handle customer queries related to orders, deliveries, and invoices.
    • Maintain accurate records of all processed orders and update the relevant systems.
  4. Administrative Support Across Departments
    • Provide administrative support to various departments as needed, including filing, data entry, and document management.
    • Support ad hoc projects and tasks as required to support different teams within the company.
Key Skills and Qualifications
  • Experience in a similar role involving sales ledger, purchase ledger, and order processing would be advantageous but not essential.
  • Excellent numerical skills and attention to detail.
  • Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Good communication and interpersonal skills, with a proactive approach to problem-solving.
  • Ability to work independently and collaborate effectively across various departments.
What We Offer
  • Competitive salary and benefits package.
  • Opportunities for professional development and training.
  • A supportive and collaborative work environment with exposure to multiple departments.

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