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Office Coordinator

2 months ago

Edinburgh, Edinburgh, United Kingdom Pertemps Scotland Full time
About the Role

Pertemps Scotland is seeking a highly skilled and organized Administrative Support Specialist to join our team in Edinburgh. As a key member of our support staff, you will provide exceptional administrative, secretarial, and PA support to our clients.

Key Responsibilities
  • Calendar Management: Manage lawyers' schedules and appointments, including coordinating meetings and conferences.
  • Communication Support: Screen and direct phone calls and correspondence to the appropriate individuals.
  • Document Preparation: Draft and proofread legal documents, letters, and emails.
  • Research and Data Compilation: Conduct research and compile relevant information for legal cases.
  • File Management: Organize and maintain files, documents, and databases in both physical and electronic formats.
  • Travel Arrangements: Make travel arrangements and prepare travel itineraries as needed.
  • Financial Support: Assist with billing and invoicing processes.
  • General Administrative Support: Provide general administrative support, such as photocopying, scanning, and filing.
  • Special Projects: Handle other ad-hoc tasks and projects as assigned.
Requirements
  • Experience: Proven experience as a Personal Assistant or similar role, preferably within a legal environment.
  • Technical Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Communication Skills: Excellent written and verbal communication skills, with a keen eye for detail.
  • Organizational Skills: Exceptional organizational and time management abilities, with the capacity to prioritize tasks effectively.
  • Discretion: Discretion and confidentiality when dealing with sensitive information.
  • Teamwork: Ability to work independently with minimal supervision and as part of a team.
  • Flexibility: Flexibility to adapt to changing priorities and deadlines.