Executive Assistant to a CEO
5 days ago
A highly skilled and experienced Personal Assistant is sought by a successful Fund Manager and CEO of a Multi-Family Office to provide administrative support for 20 hours a week. The ideal candidate will be responsible for managing the CEO's diary, international correspondence, and travel arrangements, as well as providing administrative support for the CEO's property fund and dealing with lawyers and fiduciaries offshore.
The successful candidate will be a proactive and organized individual with excellent communication skills, who is able to work independently and as part of a team. They will be responsible for managing the CEO's schedule, preparing for meetings, and ensuring that all necessary documents are filed and up-to-date.
The role will also involve liaising with international PAs, managing document filing, and undertaking ad-hoc projects for the families. The ideal candidate will be flexible, able to manage last-minute changes, and have a strong attention to detail.
Key Responsibilities:
- Manage the CEO's diary and international correspondence
- Prepare for meetings and ensure all necessary documents are filed and up-to-date
- Provide administrative support for the CEO's property fund
- Deal with lawyers and fiduciaries offshore
- Liaise with international PAs
- Manage document filing
- Undertake ad-hoc projects for the families
Requirements:
- 3-4 years of experience as a Personal Assistant, ideally in boutique finance or family/private office
- Excellent communication and organizational skills
- Ability to work independently and as part of a team
- Proactive and flexible approach
- Strong attention to detail
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