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Executive Assistant to CEO

2 months ago

Central London, United Kingdom Bain and Gray Full time

Executive Assistant to Senior Partner & CEO, Family Investment Office

A prestigious family investment office is seeking a skilled and driven Executive Assistant to support the CEO and Senior Partner. This position will also provide occasional assistance to the Chief of Staff and COO. Located in a vibrant office environment, you will be part of a welcoming team. The role includes a small element of personal assistance for the CEO and Senior Partner.

Key Responsibilities:

• Diary Management: Organizing meetings and appointments for both business and personal schedules of the Senior Partner and CEO.

• Meeting Coordination: Arranging meetings, preparing necessary documentation, and ensuring meeting rooms are ready.

• Telephone Liaison: Engaging in extensive communication at all levels, including interactions with ultra-high-net-worth clients.

• Point of Contact: Serving as the primary contact for various stakeholders.

• Travel Logistics: Managing all aspects of national and international travel arrangements, including visas and itineraries.

• Itinerary Compilation: Creating detailed itineraries and agendas for meetings and events.

• Financial Administration: Processing invoices and managing expense reports.

• Report Preparation: Assisting in the development of reports and presentations.

• Home Estate Management: Supporting the management of the Senior Partner/CEO's residence, including utility bills and liaising with domestic staff.

• Charity Support: Providing administrative assistance to the CEO/Senior Partner's charitable initiatives as needed.

• Client Travel Support: Assisting with travel arrangements for the company's ultra-high-net-worth clients as required.

Candidate Profile:

• Minimum of 2 years of experience in a similar Executive Assistant role.

• Experience with ultra-high-net-worth individuals is preferred.

• Confident, motivated, and articulate individual.

• Exceptional attention to detail and strong written and verbal communication skills.

• A dedicated team player with a commitment to confidentiality and discretion.

• Strong organizational skills, time management, and conscientiousness.


Bain and Gray is an equal opportunity employer, dedicated to enhancing our diversity, equity, and inclusion initiatives.

Bain and Gray specializes in recruitment for administrative and PA roles across London, including positions such as Receptionists, Team Assistants, Executive Assistants, Office Managers, and Personal Assistants across various sectors. As a boutique agency, we are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please reach out to your consultant directly.