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Executive Assistant to CEO of Prestigious Art Gallery

3 months ago

Central London, United Kingdom Lavender Jones Recruitment Full time

Position Overview

Our client, a highly esteemed global art institution, is in search of a dedicated Executive Assistant to support their esteemed CEO. This role is crucial for enhancing the CEO's productivity by effectively managing their calendar and communications. The ideal candidate will take initiative in organizing and preparing for board meetings, documenting notes and action items, and ensuring the CEO is well-informed on all pertinent matters.

Key Responsibilities

  • Calendar Management and Correspondence
    • Oversee the CEO's email correspondence, prioritizing and drafting responses for approval.
    • Handle incoming requests and invitations, crafting replies as necessary.
    • Serve as a gatekeeper for the CEO, managing all inquiries and organizing meetings and events in their schedule.
    • Coordinate meetings with both internal teams and external partners, providing thorough preparation and follow-up.
    • Manage a complex calendar and travel arrangements, ensuring seamless coordination across all appointments.
    • Prepare travel documentation and ensure all necessary arrangements are made.
    • Notify the CEO of upcoming meetings, travel plans, and events.
    • Maintain organized records of all correspondence.
  • Office and Stakeholder Management
    • Understand the strategic objectives of the gallery and the CEO's priorities, effectively organizing their workload.
    • Build and maintain relationships with key stakeholders, including executive assistants and important contacts.
    • Act as a liaison between the CEO and senior management, facilitating communication and collaboration.
    • Assist the CEO in managing various projects, gathering information from stakeholders, and tracking project milestones.
    • Stay informed about developments within the gallery and keep the CEO updated.
    • Support the CEO in both internal and external initiatives.
    • Assist with event planning, guest list management, and personal gatherings as needed.

This position requires a proactive individual with a forward-thinking mindset to ensure the CEO's operations run smoothly. While a background in the art sector is not mandatory, a genuine interest in the field and a willingness to learn are essential. Candidates should possess proven experience as a 1:1 executive assistant at the C-suite level, ideally hold a degree, and exhibit a friendly, proactive demeanor. The CEO is known for being a supportive leader, and this role offers the opportunity to shape your responsibilities and grow within a respected organization in the art world.