Finance Administrator

5 days ago


Ballymena, United Kingdom Staffline Recruitment (NI) Ltd. Full time
Job Title: Finance Officer

We are seeking a highly organized and detail-oriented Finance Officer to join our team on a part-time basis. The successful candidate will provide administrative support to the Director and assist with various financial tasks, including maintenance of systems, management of expenses, invoicing, and travel arrangements.

Key Responsibilities:
  • Assist with the maintenance of a database to coordinate projects, associated expenses, and allocated resources.
  • Reconcile receipts for travel and subsistence, ensuring they are allocated to the correct project.
  • Manage and reconcile company bank accounts and credit cards.
  • Efficiently manage the sales ledger, issue invoices, and check them against offers and follow up on payment as required.
  • Manage travel bookings for all employees, including flights, ferries, and hotels across all projects, ensuring expenses are allocated to the correct project.
  • Monitor stock levels and replenish as required, managing receipts in relation to VAT claims.
  • Assist the Director in the management of the website and social media accounts, liaising with IT as required.
  • Be the first point of contact for customers and manage enquiries, responding in a timely fashion.
  • Provide administrative support to the Director, including organizing meetings and carrying out word processing duties.
  • Day-to-day management of the office, including the procurement of goods and equipment and maintenance of an effective filing system.
Person Specification:
  • A minimum of GCSE Maths and GCSE English (A-C) or equivalent qualification to demonstrate literacy and numeracy.
  • 2 years' experience in a similar role.
  • Bookkeeping experience, including management of purchase/sales ledger.
  • Excellent IT skills with at least 1 year's office-based experience of using Microsoft Office, including Excel, Outlook, and Word.
  • Ability to create, develop, and maintain effective working relationships with colleagues, customers, and suppliers.
  • Ability to work independently with minimal supervision to meet deadlines.
  • Ability to use own initiative.
  • Excellent organizational skills and communication skills.
Desirable Criteria:
  • Experience of using QuickBooks or Sage.
Benefits:
  • Company pension.
  • Free parking.

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