Administrative Assistant
3 weeks ago
Job Summary: We are seeking an experienced and skilled School Administrator to join our team at Long-term Teachers Ltd. as an Office Administrator.
Main Responsibilities:
- Welcoming Visitors: Ensure that all visitors to the school are welcomed and signing in procedures are followed.
- Receiving and Prioritizing Calls: Receive and prioritize incoming telephone calls and deal with them appropriately, taking messages as required.
- Providing Administrative Support: Provide a professional and confidential administrative service for the school, including word processing of correspondence, reports, publications, and other documents as required.
- Managing Mail and Emails: Sort, distribute, and administer incoming and outgoing mail and emails, including the school's 'enquiries' email account.
- Supporting Communication: Be responsible for the school's text messages/email communication service to parents, and support with generating newsletters, communication, and updating our website.
- Maintaining Records: Ensure all school records and files remain up-to-date and in accordance with Data Protection legislative requirements, and participate in maintaining backup systems.
- Supporting Intake and Leavers: Undertake the necessary administration associated with the school's intake of new pupils and pupils leaving the school, ensuring records are forwarded appropriately.
- Managing Attendance and Pupil Records: Manage pupil attendance, maintain pupil records, and ensure confidentiality with such records.
- Administering Free School Meals: Undertake the necessary administration associated with pupils in receipt of free school meals, ensuring records are maintained appropriately and ensuring confidentiality with such records.
- Managing Parentpay and Music Lessons: Be responsible for the school's Parentpay system, undertake the necessary administration associated with music lessons for pupils, and make bookings and oversee the arrangements for pupil and class photographs.
- General Responsibilities: Ensure the provision of administrative support in respect of timetables, pupil registers and absences, lettings diary, post book, school meals, and school events and outings. Make necessary arrangements/refreshments for meetings as required. Be responsible for office organisation, including stock control of office stationery and consumables. Maintain the photocopier, ensure photocopying supplies are available, and monitor staff printing allowances. Be responsible for the processing of authorised orders in accordance with the agreed priorities and deadlines and in accordance with the working practices of the finance office. Be responsible for the receipt and distribution of goods. Undertake first aid duties as trained and as required. Ensure records of staff continuing professional development are kept up to date and training booked as required. Be aware of and work in accordance with the school's child protection policies and procedures, and raise any concerns relating to such procedures which may be noted during the course of duty.
About Long-term Teachers Ltd.: We are an independent agency working with Nurseries, Primary, Secondary, and Special Schools. We are proud members of the REC and have the highest standard of compliance. Working with us means you will get the very best support and guidance through the clearance process from your own specific point of contact from our in-house compliance team.
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