Executive Support Specialist

5 days ago


SouthendonSea, Southend-on-Sea, United Kingdom Career Moves Full time
About the Role

Career Moves is seeking an exceptional Executive Assistant to support two Directors in a fast-paced team. This exciting role requires flexibility, a strong business acumen, and superior attention to detail.

Key Responsibilities
  • Calendar Management: Proactively identify and resolve scheduling conflicts, ensuring seamless coordination of complex calendars and prioritization of activities.
  • Travel Coordination: Manage domestic and international travel itineraries, expenses, and logistics, ensuring timely and efficient execution.
  • Event Planning: Coordinate large-scale events, including off-sites, All Hands events, and team-building activities, ensuring seamless execution and high-quality outcomes.
  • Meeting Support: Attend key meetings, track and drive completion of key deliverables, and follow up on outstanding items, ensuring timely and effective communication.
  • Team Activities: Drive team activities, including staff meeting agendas, weekly business reviews, and team-building events, fostering a collaborative and productive work environment.
  • Business Partnerships: Develop strong partnerships with business stakeholders, ensuring effective communication and collaboration.
  • Proactive Planning: Anticipate challenges and plan ahead, developing long-term schedules and identifying priorities and due dates for the team.
Requirements
  • Experience: Minimum of 2 years of experience as an Executive Assistant or Personal Assistant at a Senior level.
  • Communication Skills: Excellent written and verbal communication skills, with the ability to effectively interact with senior executives and stakeholders.
  • Organizational Skills: Proven ability to work efficiently and accurately under pressure, meeting tight deadlines and prioritizing multiple assignments.
  • Technical Skills: Proficiency in Microsoft Office Products, Outlook, Word, Excel, and PowerPoint.


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