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Executive Support Specialist
2 months ago
Location: Remote
Contract Type: Temporary
Compensation: Competitive hourly rate
Working Hours: Standard business hours
This organization is a prominent player in the digital entertainment sector, transforming how audiences engage with visual content.
Position Overview:
We are excited to announce an opportunity for an Executive Support Specialist to provide comprehensive assistance to three Directors within the Public Relations team. This role is pivotal in managing various aspects of operations related to series, films, documentaries, and unscripted productions.
Key Responsibilities:
- Overseeing intricate scheduling for three Directors, which includes coordinating meetings with various stakeholders across different time zones.
- Assisting in the preparation and upkeep of meeting agendas, presentation materials, organizational charts, and onboarding documents.
- Facilitating effective communication among multiple teams across diverse functions, including marketing, public relations, and content development.
- Coordinating and organizing events such as team retreats and training sessions.
- Arranging travel logistics as necessary, both within the country and internationally.
- Performing general administrative tasks, including processing purchase orders, reconciling expenses, managing distribution lists, circulating contracts, and updating documents on behalf of the Directors and the broader team.
- Providing support for public relations events and activities as required.
- Collaborating with other administrative professionals within the UK and EMEA teams.
- A minimum of three years of experience in an administrative support role at the Director level or higher.
- Experience in the entertainment or public relations sector is highly desirable.
- A strong desire to advance a career in administrative or business support.
- A flexible and proactive team player, adept at thriving in a dynamic, fast-paced environment.
- A solutions-oriented mindset with a calm and optimistic approach.
- Ability to maintain discretion and confidentiality at all times.
- Exceptional organizational and time management capabilities.
- Meticulous attention to detail.
- A proactive and positive attitude.
- Strong written and verbal communication skills, with the ability to manage multiple tasks effectively.
- Proficiency in technology, particularly with Google Suite applications.
- A commitment to promoting and supporting inclusivity is essential.
