Facilities Coordinator

3 days ago


Chelmsford, Essex, United Kingdom Kennedys Law Full time
About the Role

Kennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Chelmsford. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office.

Key Responsibilities
  • Internal Support
    • Build and maintain strong relationships with onsite stakeholders and teams
    • Forge positive and open relations with wider team members and business services teams
  • External Partnerships
    • Build and maintain strong relationships with third-party service providers and subject matter experts across the industry
  • Facilities Management
    • Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities Coordinator
    • Proactively handle any concerns ensuring that rectification actions are quickly established and executed
    • Ensure all offices provide a great working environment to Kennedys staff and a presentable environment to our clients
    • Develop good working relationships with contractors when onsite, and ensure service is aligned expectations
    • Booking maintenance tasks and issuing permits
    • Ensure that the Firm's Support Services are maintained and consistently delivered to a high standard
  • Administrative Support
    • Front of House - reception, ensuring meetings are facilitated and catered for
    • Maintain up-to-date records and adhere to the essential competencies and Service Level Agreements for the role
    • Undertake and manage ordering and stock control for items such as stationery
    • Co-ordinate the Facilities Management and property maintenance tasks including Health & Safety
    • Monitor mailbox and deal with enquiries/direct to the correct person
    • Ensure MFD's are operational daily and report any issues to the relevant teams
    • Process incoming mail (this involves internal distribution and uploading to the case management system) as well as dealing with outgoing mail
    • Maintenance - logging helpdesk jobs, arranging building access and permits
    • Archiving
    • Process and track invoices relating to orders for Facilities
    • Provide holiday cover for team members to include assistance with incoming and outgoing post and ordering stationery
    • Provide support to the Facilities Leadership Team to include processing expenses and booking travel as and when required
    • Provide administrative support to the wider facilities team as and when required
    Requirements
    • Facilities management experience, in particular within professional services would be advantageous
    • Efficient and diligent document management
    • Excellent administration skills
    • Excellent communication skills and attitude to provide a first-class service to clients
    • Ability to identify and proactively manage user concerns or queries
    • Ability to be flexible on approach towards others, identifying what stakeholders require from you
    • Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team
    • Team player


  • Chelmsford, Essex, United Kingdom Kennedys Full time

    Facilities CoordinatorKennedys is seeking a Facilities Coordinator to enhance our operational efficiency. This role is essential in delivering top-notch support services within the office environment.Key Responsibilities:Fostering robust relationships with onsite personnel and teamsMaintaining constructive interactions with colleagues and business service...


  • Chelmsford, Essex, United Kingdom Kennedys Full time

    Facilities CoordinatorKennedys is seeking a dedicated Facilities Coordinator to enhance our operational support at the Chelmsford office. This role is essential in delivering top-tier support services to ensure a conducive work environment.Key Responsibilities:Fostering strong relationships with onsite stakeholders and teamsMaintaining positive interactions...


  • Chelmsford, Essex, United Kingdom Kennedys Full time

    Facilities CoordinatorKennedys is seeking a dedicated Facilities Coordinator to enhance our operational efficiency at the Chelmsford office. This role is essential in delivering exceptional support services that uphold our high standards.Key Responsibilities:Fostering strong partnerships with onsite stakeholders and teamsMaintaining constructive...


  • Chelmsford, Essex, United Kingdom Adecco Full time

    Adecco is supporting a City Council in a service role as a Facilities Manager.**Job Summary:**We are seeking a highly motivated and experienced Facilities Manager to oversee the facilities management operations and ensure the smooth running of the museum.**Key Responsibilities:**Manage health and safety policies and procedures to guarantee the security and...


  • Chelmsford, Essex, United Kingdom Essex County Council Full time

    Library Services Coordinator - HMP Chelmsford FacilityPart-Time, Fixed Term PositionOverviewThe Library Services Coordinator will play a vital role in facilitating the operation of a library service within the HMP/YOI Chelmsford environment. As a member of a collaborative team, the Coordinator will oversee tasks, address customer inquiries, and promote a...


  • Chelmsford, Essex, United Kingdom BEST Fitness, Inc. Full time

    About the RoleWe are seeking a highly motivated and detail-oriented Facilities Associate to join our dynamic maintenance team at BEST Fitness, Inc.Key Responsibilities:Conduct daily inspections of our facilities to ensure they are in top condition for our membersCollaborate with fellow team members to tackle a wide range of maintenance tasks and...


  • Chelmsford, Essex, United Kingdom Pear Recruitment Full time £20,000 - £23,000

    Pear Recruitment - Facilities Operations SpecialistWe are pleased to present an exceptional opportunity for a Facilities Operations Specialist to become a vital part of our team. Our organization is dedicated to fostering employee growth through comprehensive training programs, career advancement opportunities, and various incentives. You will be joining a...


  • Chelmsford, Essex, United Kingdom A E J Management Limited Full time

    AEJ Management Limited is a dynamic facilities management service company, providing a range of services to various sectors across the UK.We are seeking a highly skilled Groundworks Supervisor to join our team. This is a home-based role, requiring travel across the UK to support our clients.Key Responsibilities:Supervise groundworks teams to ensure efficient...


  • Chelmsford, Essex, United Kingdom Rayment Recruitment Full time

    Job Summary:Rayment Recruitment is seeking a highly skilled and physically fit individual to fill the role of Porter and Maintenance Assistant. This is a unique opportunity to join our team and contribute to the smooth operation of our facilities.Key Responsibilities:Assist in maintaining the cleanliness and organization of public areas, ensuring a high...


  • Chelmsford, Essex, United Kingdom Essex Police Full time

    Location: Office-based with travel requirements Salary: Competitive and commensurate with experience Employment Type: Full Time, Permanent Work Schedule: Monday to Friday Role Overview: An exciting opportunity has emerged for a dedicated professional to join the Estate Services team as a Facilities Maintenance Supervisor. This position is...


  • Chelmsford, Essex, United Kingdom Sanctuary Group Full time

    About the RoleWe are seeking a skilled Maintenance Technician to join our team at Sanctuary Group. As a key member of our facilities team, you will play a crucial role in ensuring the safety and well-being of our residents and staff, as well as maintaining the overall presentation of our care homes and gardens.Key ResponsibilitiesConduct regular health and...


  • Chelmsford, Essex, United Kingdom Ramsay Health Care Full time

    Position Overview Bank Administration Coordinator – Ramsay Health Care Role Summary We are seeking a skilled Administrator/Receptionist to enhance our Administration team. This position is for a Bank Administration Coordinator, where you will be called upon to assist as needed, accommodating both peak and quieter periods. Your primary...


  • Chelmsford, Essex, United Kingdom Essex Police Full time

    Location: Chelmsford Salary: £33,915.00 (pro-rata for part-time positions) Employment Type: Full Time Contract Status: Permanent Work Schedule: Monday to Friday Weekend/Evening Hours: Not Required An exciting opportunity exists for a dedicated individual to join the Estate Services team as a Facilities Maintenance Supervisor. This role...


  • Chelmsford, Essex, United Kingdom Public Sector Resourcing Full time

    Job DescriptionWe are seeking a highly skilled Area Property Operations Manager to join our team at Public Sector Resourcing. As a key member of our team, you will be responsible for working directly with clients and suppliers, including regular site visits, to ensure efficient and effective delivery of hard and soft Facilities Management (FM) services.The...


  • Chelmsford, Essex, United Kingdom Public Sector Resourcing Full time

    Job DescriptionWe are seeking a highly skilled Area Property Operations Manager to join our team at Public Sector Resourcing. As a key member of our team, you will be responsible for working directly with clients and suppliers, including regular site visits, to ensure efficient and effective delivery of hard and soft Facilities Management (FM) services.The...


  • Chelmsford, Essex, United Kingdom Resourcing Group Full time

    The Ministry of Justice (MoJ) is committed to enhancing public safety and minimizing reoffending through the reform of correctional facilities, probation services, and youth justice systems. Our aim is to establish a justice framework that ensures equitable access for all citizens, regardless of their background. Professionals within the MoJ play a crucial...


  • Chelmsford, Essex, United Kingdom Brooks Automation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Logistics Coordinator. In this role, you will be responsible for ensuring the smooth flow of goods and materials within our facility.Key ResponsibilitiesCoordinate the receipt, storage, and distribution of materials, parts, and supplies.Perform a variety of...


  • Chelmsford, Essex, United Kingdom Brooks Automation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Logistics Coordinator. In this role, you will be responsible for ensuring the smooth flow of goods and materials within our facility.Key ResponsibilitiesCoordinate the receipt, storage, and distribution of materials, parts, and supplies.Perform a variety of...


  • Chelmsford, Essex, United Kingdom Ramsay Health Care Full time

    Position Overview Bank Administration Coordinator – Ramsay Health Care Role Summary We are seeking a skilled Administrator/Receptionist to become a vital part of our Administration team. This position is for a Bank Administration Coordinator, where you will be called upon to provide support as needed, accommodating both peak and quieter...


  • Chelmsford, Essex, United Kingdom Bupa Full time

    Position Overview: Activities Coordinator Company: Bupa As an Activities Coordinator, you will play a vital role in enhancing the quality of life for our residents by organizing and facilitating engaging activities that promote well-being and social interaction. Your Responsibilities Include: Leading engaging morning and afternoon activity sessions tailored...