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Office Facilities Specialist

3 months ago

Chelmsford, Essex, United Kingdom Kennedys Full time

Facilities Coordinator

Kennedys is seeking a Facilities Coordinator to enhance our operational efficiency. This role is essential in delivering top-notch support services within the office environment.

Key Responsibilities:

  • Fostering robust relationships with onsite personnel and teams
  • Maintaining constructive interactions with colleagues and business service departments
  • Establishing and nurturing connections with external service providers in the sector
  • Serving as the primary contact for office-related inquiries and issues
  • Proactively addressing onsite challenges and ensuring prompt resolutions
  • Ensuring that office spaces adhere to standards for both staff and clients
  • Coordinating maintenance activities and managing permit issuance
  • Assisting with reception duties and facilitating meetings
  • Keeping records current and complying with Service Level Agreements
  • Overseeing orders and inventory management for supplies such as stationery
  • Coordinating Facilities Management and property upkeep tasks
  • Managing incoming and outgoing mail, including internal distribution and archiving
  • Tracking and processing invoices related to Facilities
  • Providing administrative assistance to the Facilities team

Essential Qualifications:

  • Previous experience in Facilities management, especially within professional services
  • Strong skills in document management
  • Exceptional administrative and communication abilities
  • Capability to proactively resolve user issues
  • Adaptable approach towards stakeholders
  • Willingness to travel between various locations
  • Collaborative team-oriented mindset

If you are interested in being part of a global law firm that prioritizes diversity, innovation, and excellence, Kennedys offers a supportive environment where your contributions can have a significant impact. Become part of a team dedicated to client service, professional development, and fostering diversity, equity, and inclusion.