Facilities Coordinator

3 days ago

Chelmsford, Essex, United Kingdom Kennedys Full time
About the Role

Kennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our Chelmsford office. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a safe and productive work environment for our staff and clients.

Key Responsibilities
  • Provide administrative support to the facilities team, including maintaining records, coordinating maintenance tasks, and managing inventory.
  • Be the primary point of contact for office services, including print, mail, and security.
  • Coordinate client events and ensure the office is presented to the required standards.
  • Develop and maintain strong relationships with onsite stakeholders, teams, and external service providers.
  • Monitor and report any major issues or concerns to the Senior Facilities Coordinator.
  • Ensure all offices provide a great working environment for Kennedys staff and a presentable environment for our clients.
  • Develop good working relationships with contractors and ensure service is aligned with expectations.
  • Book maintenance tasks and issue permits.
  • Ensure the Firm's Support Services are maintained and consistently delivered to a high standard.
  • Front of House - reception, ensuring meetings are facilitated and catered for.
  • Maintain up-to-date records and adhere to the essential competencies and Service Level Agreements for the role.
  • Undertake and manage ordering and stock control for items such as stationery.
  • Coordinate the Facilities Management and property maintenance tasks, including Health & Safety.
  • Monitor mailbox and deal with enquiries/direct to the correct person.
  • Ensure MFD's are operational daily and report any issues to the relevant teams.
  • Process incoming mail (this involves internal distribution and uploading to the case management system) as well as dealing with outgoing mail.
  • Maintenance - logging helpdesk jobs, arranging building access and permits.
  • Archiving.
  • Process and track invoices relating to orders for Facilities.
  • Provide holiday cover for team members to include assistance with incoming and outgoing post and ordering stationery.
  • Provide support to the Facilities Leadership Team to include processing expenses and booking travel as and when required.
  • Provide administrative support to the wider facilities team as and when required.
  • Provide holiday cover for team members including other offices.
  • Working with the wider facilities management to increase the profile of the FM team through.
Requirements
  • Facilities management experience, in particular within professional services would be advantageous.
  • Efficient and diligent document management.
  • Excellent administration skills.
  • Excellent communication skills and attitude to provide a first-class service to clients.
  • Ability to identify and proactively manage user concerns or queries.
  • Ability to be flexible on approach towards others, identifying what stakeholders require from you.
  • Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team.
  • Team player.

  • Facilities Coordinator

    2 days ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    Job Title: Facilities CoordinatorKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Chelmsford. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a smooth and efficient work environment for our staff and clients.Key...

  • Facilities Coordinator

    2 days ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    Job Title: Facilities CoordinatorKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Chelmsford. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a smooth and efficient work environment for our staff and clients.Key...

  • Facilities Coordinator

    1 day ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    Job Title: Facilities CoordinatorKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Chelmsford. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a smooth and efficient work environment for our staff and clients.Key...

  • Facilities Coordinator

    1 day ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    Job Title: Facilities CoordinatorKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Chelmsford. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a smooth and efficient work environment for our staff and clients.Key...

  • Facilities Coordinator

    4 days ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    Job Title: Facilities CoordinatorKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Chelmsford. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a smooth and efficient work environment for our staff and clients.Key...

  • Facilities Coordinator

    4 days ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    Job Title: Facilities CoordinatorKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Chelmsford. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a smooth and efficient work environment for our staff and clients.Key...

  • Facilities Coordinator

    5 days ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our Chelmsford office. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a seamless and efficient work environment.Key ResponsibilitiesProvide administrative support to...

  • Facilities Coordinator

    5 days ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our Chelmsford office. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a seamless and efficient work environment.Key ResponsibilitiesProvide administrative support to...

  • Facilities Coordinator

    2 weeks ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a skilled Facilities Coordinator to provide exceptional support services to our Chelmsford office.Key ResponsibilitiesProvide strategic support to the office team, ensuring a high standard of facilities management.Coordinate client events and maintain a presentable environment for staff and clients.Build and maintain...

  • Facilities Coordinator

    2 weeks ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a skilled Facilities Coordinator to provide exceptional support services to our Chelmsford office.Key ResponsibilitiesProvide strategic support to the office team, ensuring a high standard of facilities management.Coordinate client events and maintain a presentable environment for staff and clients.Build and maintain...

  • Facilities Coordinator

    1 week ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a skilled Facilities Coordinator to provide exceptional support services to our Chelmsford office.Key ResponsibilitiesProvide strategic support to the office team, ensuring a high standard of facilities management.Coordinate client events and maintain a presentable environment for staff and clients.Build and maintain...

  • Facilities Coordinator

    1 week ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a skilled Facilities Coordinator to provide exceptional support services to our Chelmsford office.Key ResponsibilitiesProvide strategic support to the office team, ensuring a high standard of facilities management.Coordinate client events and maintain a presentable environment for staff and clients.Build and maintain...

  • Facilities Coordinator

    1 week ago

    Chelmsford, Essex, United Kingdom Kennedys Full time

    About the RoleKennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our Chelmsford office. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a seamless and efficient work environment.Key ResponsibilitiesProvide administrative support to the...

  • Facilities Coordinator

    1 week ago

    Chelmsford, Essex, United Kingdom Kennedys Full time

    About the RoleKennedys is seeking a highly organized and detail-oriented Facilities Coordinator to join our Chelmsford office. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office, ensuring a seamless and efficient work environment.Key ResponsibilitiesProvide administrative support to the...

  • Facilities Coordinator

    2 weeks ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Chelmsford. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office.Key ResponsibilitiesInternal SupportBuild and maintain strong relationships with onsite stakeholders and...

  • Facilities Coordinator

    2 weeks ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a highly organized and detail-oriented Facilities Coordinator to join our team in Chelmsford. As a key member of our facilities team, you will be responsible for providing exceptional support services to our office.Key ResponsibilitiesInternal SupportBuild and maintain strong relationships with onsite stakeholders and...

  • Facilities Coordinator

    7 days ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a skilled Facilities Coordinator to provide exceptional support services to our Chelmsford office. As a key member of our facilities team, you will be responsible for ensuring the office is maintained to the highest standards and aligned with our brand.Key ResponsibilitiesBuild and maintain strong relationships with...

  • Facilities Coordinator

    7 days ago

    Chelmsford, Essex, United Kingdom Kennedys Law Full time

    About the RoleKennedys Law is seeking a skilled Facilities Coordinator to provide exceptional support services to our Chelmsford office. As a key member of our facilities team, you will be responsible for ensuring the office is maintained to the highest standards and aligned with our brand.Key ResponsibilitiesBuild and maintain strong relationships with...

  • Office Facilities Specialist

    1 month ago

    Chelmsford, Essex, United Kingdom Kennedys Full time

    Facilities CoordinatorKennedys is seeking a Facilities Coordinator to enhance our operational efficiency. This role is essential in delivering top-notch support services within the office environment.Key Responsibilities:Fostering robust relationships with onsite personnel and teamsMaintaining constructive interactions with colleagues and business service...

  • Office Facilities Specialist

    1 month ago

    Chelmsford, Essex, United Kingdom Kennedys Full time

    Facilities CoordinatorKennedys is seeking a dedicated Facilities Coordinator to enhance our operational efficiency at the Chelmsford office. This role is essential in delivering exceptional support services that uphold our high standards.Key Responsibilities:Fostering strong partnerships with onsite stakeholders and teamsMaintaining constructive...