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Office Administrator and Assistant to the Managing Director
2 months ago
We are seeking an experienced Office Administrator and EA to the Managing Director to join our National Theatre team on a fixed-term contract. The successful candidate will provide administrative support to the Managing Director and ensure the smooth operation of the office.
Key Responsibilities- Oversee the daily routine of the office, ensuring efficient operations and effective use of resources.
- Provide administrative support to the Managing Director, including diary management, travel arrangements, and expense processing.
- Manage office contact databases, filing systems, and stationery supplies.
- Support the NTP team with tasks such as arranging meetings, conference calls, and new starter inductions.
- Liaise with the NT Archive to ensure they receive necessary materials and research support.
- Work with IT to resolve equipment issues and maintain office technology.
- Process non-production related invoices and credit card statements.
- Deal with enquiries from the general public and NT teams, providing courteous and efficient support.
- Ensure visitors are welcomed and supported.
- Carry out research and order research materials as required.
- Provide additional support to the Managing Director, including diary management and travel arrangements.
- Experience of office management and administration, including diary management, travel arrangements, and expense processing.
- Excellent organisational skills, with experience of managing deadlines and prioritising tasks.
- Ability to work effectively as part of a team and on own initiative, with a calm and professional approach under pressure.
- Computer literacy, including knowledge of Word, Excel, and Outlook.
- Experience of handling confidential information with discretion.
- A willingness to occasionally work unsociable hours.
- An interest in and understanding of the theatre sector and the National Theatre.
We support and encourage people from a variety of backgrounds, experiences, and skill sets to join us and help shape what we do. As users of the disability confident scheme, we guarantee to interview disabled applicants who meet the essential criteria for our vacancies.
We are an equal opportunities employer and welcome applications from all qualified candidates. Please include in your application that you found this role through Creative Access.
