HR Administrator

4 weeks ago


City Of London, United Kingdom Office Angels Full time
Job Title: Senior HR Administrator

Salary: £40k-45k

Location: Blackfriars

Benefits

  • 20 days holiday + 8 BH + 4 extra days at Christmas
  • 5% Employer Pension
  • Training + Development Opportunities
  • 40 hours per week - hybrid 2 days office 3 wfh

Our international client is looking for a driven, ambitious and hardworking individual to support their HR team and take on the technical recruiting side of the business. A large part of your day will be dealing with technical recruitment for the business.

You will also be supporting the team with a wide variety of HR duties, including preparing new joiner paperwork, continuous improvement across all HR Admin processes, and approving employee personal detail changes through the HR system.

Key responsibilities include:

  • Preparing new joiner paperwork, including offer letters, contracts, and acceptance/rejection emails
  • Continuous improvement across all HR Admin processes
  • Approving employee personal detail changes through the HR system
  • Drafting reference letters, post-employment references, visa references, and mortgage/rent references
  • Supporting HR Advisors & HR Managers with drafting any paperwork required for employee lifecycle changes
  • Responding to employee queries
  • Sending new joiners welcome emails, scheduling probation reviews for relevant joiners
  • Coordinating work experience students and interns
  • Updating other departments of new starters and leavers, coordinating desks and issuing alarm/entry keys
  • Requesting and chasing references for new joiners
  • Providing admin support in application and coordination of airside passes, relevant training, etc.
  • Other ad hoc duties as and when required
  • Arranging meetings, room bookings, and travel arrangements for Directors and teams
  • Producing Reports and data analysis for HR Director
  • Printing, Scanning, and Filing as and when required
  • Coordinating pre-employment and right to work checks for new joiners
  • Setting up user accounts on HR and internal systems, updating details as necessary
  • Coordination and distribution of the weekly new joiners and leavers email
  • Supporting the coordination and delivering company inductions
  • Maintaining e-files for employee paperwork, ensuring files are set up in line with start dates
  • Leaver administration, including drafting leaver letters and completing termination forms
  • Archiving leaver e-files and hard copy files
  • Providing admin support in annual HR processes, such as appraisals, promotions, and salary review, and other project work
  • Administrative Support on any audits that the HR Team are required to participate
  • Managing front of house and telephones twice a week

Requirements:

  • Graduate with HR assistance experience essential, ideally CIPD full or part qualified
  • Good communication skills, both verbally and in writing
  • Maintains a positive attitude towards routine tasks
  • Strong organisational skills with the ability to prioritise effectively ensuring all deadlines are met
  • Pro-active approach
  • Friendly Customer Focus and strong interpersonal skills
  • Understands and appreciates the importance of using discretion
  • Excellent and proven Excel skills
  • Flexible and collaborative, an ability to thrive in a fast-paced environment

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