Office Administrator

1 month ago


Birmingham, Birmingham, United Kingdom Gensler Full time

About This Role

We're seeking a skilled and proactive Office Administrator to join our team at Gensler in Birmingham. As a key member of our Admin team, you'll play a vital role in ensuring the smooth operation of our office and providing exceptional support to our staff and clients.

Your Key Responsibilities

  • Provide a warm and professional welcome to visitors and guests, offering assistance and refreshments as needed
  • Maintain the cleanliness, aesthetic integrity, and organisation of the office, including the reception area and meeting rooms
  • Perform regular audits of the facility to identify items in need of repair or replacement
  • Coordinate with other office admin staff to ensure the smooth running of the office
  • Manage office supplies, including inventory, ordering, and restocking
  • Assist with logistics and catering for office events
  • Coordinate with different communities and manage the Office Calendar
  • Support new team members during onboarding
  • Provide IT/AV support as needed
  • Ensure meeting rooms are prepped and tidy throughout the day
  • Contribute to Gensler's sustainability efforts and initiatives
  • Complete ad-hoc reception and office administration duties as required

Your Qualifications

  • Minimum 2 years' experience in a similar role
  • Ability to multitask in a fast-paced environment with a strong sense of urgency and professionalism
  • Ability to problem-solve, both individually and as part of a team
  • Flexibility and willingness to get involved in areas outside your core responsibilities
  • Organised, efficient, and enjoy working with a team
  • Excellent attention to detail and superior organisational and time management skills
  • Strong verbal and written communication skills
  • Sensitivity to confidential projects and information
  • Presentable and client-ready

Life at Gensler

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, and twice-annual bonus opportunities.



  • Birmingham, Birmingham, United Kingdom Office Angels Full time

    Are you looking for a challenging and rewarding role in the Education sector? Office Angels is seeking a dedicated and organised Administrator to join their team at a well-established organisation.Salary: £25,750 - £26,750 per annum.About the RoleThis role involves providing administrative support to the academy team, creating and maintaining accurate...

  • Office Administrator

    3 weeks ago


    Birmingham, Birmingham, United Kingdom Ruskin Mill Trust Full time

    We are currently recruiting for an Office Administrator to join our team at Ruskin Mill Trust in Jewellery Quarter.This is a full-time position working 40 hours per week over 37 weeks per year, with a salary of £23,886 (full-time equivalent). Pro-rota salary for this role will be approximately £19,493 per annum.As an Office Administrator, you will be...


  • Birmingham, Birmingham, United Kingdom Office Angels Full time

    Office Angels is seeking a talented and dedicated Administrator to join their team at a leading organisation in the Education industry. This is a temporary to permanent contract opportunity with an immediate start available.Estimated Salary: £25,500 - £26,500 per annum.About the OrganisationThe client is committed to providing top-quality training to...


  • Birmingham, Birmingham, United Kingdom CV-Library Full time

    We are seeking a skilled Office Administrator to join our team at a school in the West Midlands, Birmingham area. As an Office Administrator, you will be responsible for managing school office operations and providing administrative support.The successful candidate will have previous experience in a school-based office administration role and proficiency in...


  • Birmingham, Birmingham, United Kingdom Ministry of Justice Full time

    Divisional Administrative OfficerWe are seeking an experienced Divisional Administrative Officer to join our team at the Ministry of Justice. The successful candidate will be responsible for providing administrative support to our division, ensuring the smooth operation of our business services.The ideal candidate will have a strong background in...


  • Birmingham, Birmingham, United Kingdom Precise Associates Full time

    Medical Office Administrator Job OpportunityPrecise Associates seeks a detail-oriented Medical Office Administrator to support our medical office team. The ideal candidate will have experience in opening and closing files, attending to clients, and maintaining accurate records.Main Duties:Supporting medical professionals with administrative tasksManaging...


  • Birmingham, Birmingham, United Kingdom Brook Street Full time

    We are seeking a skilled and experienced temporary administration officer to join our client HM Courts & Tribunals Service (HMCTS) team in England and Wales. As an administrative professional, you will play a crucial role in supporting the legal system's smooth operation.This administration officer role offers a competitive salary of £11.88 per hour for 37...


  • Birmingham, Birmingham, United Kingdom Teaching vacancies Full time

    About the RoleWe are seeking an exceptional Office Manager and Headteacher's PA to join our team at E-ACT Mansfield Green Academy. The successful candidate will be responsible for managing the academy office, including line management of administrative and reception staff, maintaining effective and efficient administrative procedures, and providing...


  • Birmingham, Birmingham, United Kingdom Aspire People Full time

    Job Summary:We are seeking a detail-oriented and organized individual to fill the role of Administrative Support Officer at Aspire People. As part of our school administration team, you will play a vital role in supporting the smooth operation of the school by handling administrative tasks, providing exceptional customer service, and contributing to...


  • Birmingham, Birmingham, United Kingdom Bluetownonline Full time

    Administrative Support OfficerSalary: £26,194 - £28,000 per annum depending on experience (full time 36 hours per week).This position is based in Central Birmingham and offers a competitive salary, a good holiday package, flexible working policy, non-contributory healthcare benefits, and an excellent company pension scheme.About Bluetownonline:We are a...


  • Birmingham, Birmingham, United Kingdom Office Angels Full time

    Role Overview:The Academy Administrator will be responsible for creating and maintaining Excel spreadsheets and databases for student records and academy budgeting.This is a temporary to permanent contract opportunity with immediate start available, offering 25 days AL (plus bank holidays), free parking, pension scheme, progression opportunity, and Access to...

  • Office Administrator

    3 weeks ago


    Birmingham, Birmingham, United Kingdom Daisy Corporate Services Trading Limited Full time

    OverviewWe are Daisy Corporate Services Trading Limited, a technology business with big ambitions and a friendly northern culture.We're looking for a talented Receptionist to join our Aston office on a 6-month fixed-term contract.About the RoleThis dynamic position involves providing a warm welcome to all visitors and colleagues while managing calls and...


  • Birmingham, Birmingham, United Kingdom Michael Page (UK) Full time

    About Our OpportunityWe are seeking an Administrative Officer - HR to join our team in Birmingham.Key ResponsibilitiesHR Support: Provide administrative support to the HR team, including maintaining employee records, processing payroll, and preparing reports.Employee Communication: Handle phone calls, emails, and communication with employees and external...


  • Birmingham, Birmingham, United Kingdom Selco Builders Warehouse Full time

    Job DescriptionWe are looking for an experienced Administrative Finance Officer to join our team. The successful candidate will have a proven track record of working within a similar administrative role, with experience in reconciling bank accounts an advantage.


  • Birmingham, Birmingham, United Kingdom CV-Library Full time

    Job Description: Legal Office AdministratorBell Cornwall Recruitment are seeking an experienced Legal Personal Assistant to support a busy partner at a specialist Intellectual Property firm. As a Legal Office Administrator, you will play a vital role in ensuring the smooth day-to-day running of the office. You will be responsible for processing...

  • Office Administrator

    4 hours ago


    Birmingham, Birmingham, United Kingdom CV-Library Full time

    **Job Title:** Front Desk Receptionist**Location:** Near SolihullWe are seeking a highly organized and personable Receptionist to join our team. As the main point of contact for clients and visitors, you will take pride in providing a first-class service.You will be responsible for:Meeting and greeting clientsChecking visitors into the officeHandling a busy...


  • Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    An exciting opportunity has arisen for an enthusiastic individual to apply for a position as a full-time Administrator/Clinic Coordinator at University Hospitals Birmingham.This role is a great chance to join our team and contribute to the success of our organization.The successful candidate will have excellent communication skills and be able to work...


  • Birmingham, Birmingham, United Kingdom West Midlands Police Full time

    Job OverviewWe are seeking a highly skilled and experienced Administrative Support Officer to join our team at West Midlands Police. This role will provide comprehensive secretarial and administration services to the Force Executive Team, supporting high-quality product delivery and building strategic partnerships with stakeholders.Key...


  • Birmingham, Birmingham, United Kingdom Birmingham City Football Club plc Full time

    Job SummaryWe are seeking an exceptional Administrative Support Officer to provide comprehensive support to the Technical Director of our Birmingham City Women's Team. This is a fantastic opportunity for a highly organised and proactive individual to join our team and contribute to the success of the club.Key ResponsibilitiesManage the Technical Director's...


  • Birmingham, Birmingham, United Kingdom Birmingham Community Healthcare NHS FT Full time

    Job Title: Administrative Support OfficerWe are seeking an experienced and skilled Administrative Support Officer to join our team at Birmingham Community Healthcare NHS Foundation Trust. In this role, you will provide administrative support to the medical secretarial team, ensuring that the service operates efficiently.You will be responsible for...