Sales Support Coordinator

3 days ago

High Wycombe, Buckinghamshire, United Kingdom Optima Full time
Job Title: Sales Support Coordinator

We are seeking a highly organized and detail-oriented Sales Support Coordinator to join our team at Optima. As a Sales Support Coordinator, you will provide administrative assistance to our Sales Account Managers, ensuring seamless communication and efficient workflow.

Key Responsibilities:
  1. Manage sales calls and forward them to relevant sales contacts within the company.
  2. Oversee the sales enquiries email inbox, tracking and updating company databases as necessary.
  3. Coordinate tender responses internally, working closely with Account Managers to meet deadlines.
  4. Develop and maintain templates for NDA, PQQ, tender, and interview documentation.
  5. Assist in creating and managing sales teams' presentations.
  6. Set up, copy, scan, and store documents, ensuring internal databases are updated accordingly.
  7. Review and maintain the accuracy of records, editing as needed to ensure they are up-to-date.
  8. Support the coordination and sourcing of client entertainment and events.
  9. Liaise with and distribute project-related information to all levels of the project team and external parties.
  10. Attend sales meetings as required.
  11. Manage CPD bookings.
  12. Conduct sales research from LinkedIn, industry press, and online posts, feeding potential leads to sales teams.
  13. Handle sample requests in conjunction with the factory.
  14. Produce and maintain a file of drawings from recently completed projects.
  15. Provide reception cover in the absence of the receptionist.

The ideal candidate will possess excellent communication skills, experience with CRM systems, and confidence in producing reports and using Excel. Microsoft Office proficiency, including PowerPoint, Outlook, and Publisher, is essential. AutoCAD experience is an advantage but not required.

To succeed in this role, you will need to be positive, confident, and able to establish strong working relationships with various individuals.

Optima offers a competitive salary and benefits package, including 25 days' holiday, private medical cover, pension contribution, and access to an employee assistance program with excellent wellbeing benefits.

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