Part Time Office Coordinator

5 days ago


Haywards Heath, West Sussex, United Kingdom TaxAssist Accountants Haywards Heath Full time

Company Overview

TaxAssist Accountants Haywards Heath is a dynamic and forward-thinking firm seeking a highly organized and detail-oriented Part Time Office Administrator to join our team.

 

Job Summary

The successful candidate will be responsible for overseeing daily administrative and operational tasks to ensure the office is well-organized and maintains a high-quality working environment.

 

Key Responsibilities

• Part-Time Schedule: Working 2 days a week for 15 hours, with the potential for a full-time position as the role develops;

• Operational Oversight: Hold primary responsibility for managing and ensuring all office operational services are executed effectively.

• Office Maintenance: Oversee all aspects of office management, including handling confidential waste, maintaining cleanliness, and ensuring fire safety compliance.

• Service Quality: Ensure that team-provided services, such as meeting room management and reception, align with the firm's high standards.

• Client Management: Coordinate and manage clients hosted in the office, ensuring a welcoming and professional experience.

• Versatile Skill Set: The ideal candidate will have some bookkeeping knowledge, as well as organizational, technical, and interpersonal skills.

• Data Management: Promptly load client data into the systems to maintain data accuracy and security.

• Hospitality: Prepare refreshments for meetings and visitors to enhance the overall customer experience.

• Supply Procurement: Order stationery and stock management.

• Meeting Organisation: Organise meetings, take basic minutes and ensuring completion of notes and follow-up reminders.

• Data Handling: Input basic data and demonstrate numerical proficiency using company software.

• Document Management: Scanning / printing documents.

• Point of Contact: Act as the primary point of contact for all office-related needs, emphasizing strong interpersonal skills.

 

• Communication: Answering the phone, sending emails to clients and effectively taking messages.

• Ad-hoc duties.

 

Requirements

• Ideal candidate must be proficient in English, Italian or Polish languages.

• A self-starter / proactive approach.

• Familiar with MS packages - Excel, Word, and MS Office.

• The ideal candidate should be an all-rounder capable of handling a diverse range of responsibilities.

• The ideal candidate who can work autonomously but also a good team player.

• High level of attention to detail.

• Planning and organising - excellent time management, organisational and prioritisation skills.

• Be numerate and demonstrate excellent written and verbal communication.

• Training will be provided.

 

Benefits

• Attend company events.

• Opportunity for flexi hours.

• Day off on birthday.

• Study support AAT qualifications.

 



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