Part Time Office Coordinator
5 days ago
Company Overview
TaxAssist Accountants Haywards Heath is a dynamic and forward-thinking firm seeking a highly organized and detail-oriented Part Time Office Administrator to join our team.
Job Summary
The successful candidate will be responsible for overseeing daily administrative and operational tasks to ensure the office is well-organized and maintains a high-quality working environment.
Key Responsibilities
• Part-Time Schedule: Working 2 days a week for 15 hours, with the potential for a full-time position as the role develops;
• Operational Oversight: Hold primary responsibility for managing and ensuring all office operational services are executed effectively.
• Office Maintenance: Oversee all aspects of office management, including handling confidential waste, maintaining cleanliness, and ensuring fire safety compliance.
• Service Quality: Ensure that team-provided services, such as meeting room management and reception, align with the firm's high standards.
• Client Management: Coordinate and manage clients hosted in the office, ensuring a welcoming and professional experience.
• Versatile Skill Set: The ideal candidate will have some bookkeeping knowledge, as well as organizational, technical, and interpersonal skills.
• Data Management: Promptly load client data into the systems to maintain data accuracy and security.
• Hospitality: Prepare refreshments for meetings and visitors to enhance the overall customer experience.
• Supply Procurement: Order stationery and stock management.
• Meeting Organisation: Organise meetings, take basic minutes and ensuring completion of notes and follow-up reminders.
• Data Handling: Input basic data and demonstrate numerical proficiency using company software.
• Document Management: Scanning / printing documents.
• Point of Contact: Act as the primary point of contact for all office-related needs, emphasizing strong interpersonal skills.
• Communication: Answering the phone, sending emails to clients and effectively taking messages.
• Ad-hoc duties.
Requirements
• Ideal candidate must be proficient in English, Italian or Polish languages.
• A self-starter / proactive approach.
• Familiar with MS packages - Excel, Word, and MS Office.
• The ideal candidate should be an all-rounder capable of handling a diverse range of responsibilities.
• The ideal candidate who can work autonomously but also a good team player.
• High level of attention to detail.
• Planning and organising - excellent time management, organisational and prioritisation skills.
• Be numerate and demonstrate excellent written and verbal communication.
• Training will be provided.
Benefits
• Attend company events.
• Opportunity for flexi hours.
• Day off on birthday.
• Study support AAT qualifications.
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