Administrative Assistant

7 days ago


Haywards Heath, West Sussex, United Kingdom TaxAssist Accountants Haywards Heath Full time
Job Overview

We are seeking a highly organized and detail-oriented Part Time Office Administrator to join our team at TaxAssist Accountants Haywards Heath. As a key member of our administrative team, you will be responsible for ensuring the smooth day-to-day operation of our office.

Key Responsibilities
  • Manage and coordinate office operations, including administrative tasks, record-keeping, and data entry.
  • Provide exceptional customer service to clients and colleagues, ensuring a welcoming and professional experience.
  • Assist with meeting organization, preparation, and follow-up, including taking minutes and ensuring completion of notes and reminders.
  • Handle confidential waste, maintain cleanliness, and ensure fire safety compliance.
  • Coordinate and manage clients hosted in the office, ensuring a seamless experience.
  • Perform bookkeeping tasks, including data management and numerical proficiency using company software.
  • Prepare refreshments for meetings and visitors to enhance the overall customer experience.
  • Order stationery and stock management, ensuring efficient office operations.
  • Act as the primary point of contact for all office-related needs, emphasizing strong interpersonal skills.
  • Communicate effectively with clients and colleagues, answering phone calls, sending emails, and taking messages.
Requirements
  • Proficient in English, Italian, or Polish languages.
  • A self-starter with a proactive approach.
  • Familiar with MS packages, including Excel, Word, and MS Office.
  • An all-rounder capable of handling a diverse range of responsibilities.
  • Able to work autonomously and as part of a team.
  • High level of attention to detail and excellent time management skills.
  • Excellent written and verbal communication skills.
Benefits
  • Attend company events.
  • Opportunity for flexible working hours.
  • Day off on birthday.
  • Study support for AAT qualifications.


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