Part Time Office Administrator

6 days ago


Haywards Heath, West Sussex, United Kingdom TaxAssist Accountants Haywards Heath Full time
Job Summary

The Office Administrator is responsible for overseeing daily administrative and operational tasks to ensure the office is well organised and maintains a high-quality working environment.

Key Responsibilities
  • Operational Oversight: Hold primary responsibility for managing and ensuring all office operational services are executed effectively.
  • Office Maintenance: Oversee all aspects of office management, including handling confidential waste, maintaining cleanliness, and ensuring fire safety compliance.
  • Service Quality: Ensure that team-provided services, such as meeting room management and reception, align with the firm's high standards.
  • Client Management: Coordinate and manage clients hosted in the office, ensuring a welcoming and professional experience.
  • Versatile Skill Set: The ideal candidate will have some bookkeeping knowledge, as well as organisational, technical, and interpersonal skills.
  • Data Management: Promptly load client data into the systems to maintain data accuracy and security.
  • Hospitality: Prepare refreshments for meetings and visitors to enhance the overall customer experience.
  • Supply Procurement: Order stationery and stock management
  • Meeting Organisation: Organise meetings, take basic minutes and ensuring completion of notes and follow-up reminders
  • Data Handling: Input basic data and demonstrate numerical proficiency using company software.
  • Document Management: Scanning / printing documents
  • Point of Contact: Act as the primary point of contact for all office-related needs, emphasising strong interpersonal skills.
  • Communication: Answering the phone, sending emails to clients and effectively taking messages
  • Ad-hoc duties
Requirements
  • Ideal candidate must be proficient in English, Italian or Polish languages
  • A self-starter / proactive approach
  • Familiar with MS packages - Excel word and MS Office
  • The ideal candidate should be an all-rounder capable of handling a diverse range of responsibilities.
  • The ideal candidate who can work autonomously but also a good team player
  • High level of attention to detail
  • Planning and organising - excellent time management, organisational and prioritisation skills
  • Be numerate and demonstrate excellent written and verbal communication
  • Training will be provided.
Benefits
  • Attend company events
  • Opportunity for flexi hours
  • Day off on birthday
  • Study support AAT qualifications


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