Human Resources Coordinator

13 hours ago


Westhill, Aberdeenshire, United Kingdom IKM Testing UK Full time
Job Summary
We are seeking a highly organized Personnel Logistics Administrator to join our dynamic team at IKM Testing UK. In this role, you will play a crucial part in coordinating personnel movements and providing administrative support.

Key Responsibilities
  • Proactively collaborate with operations department regarding personnel requirements for projects, training, and other company assignments.
  • Organize flights, travel, and accommodation for personnel in line with company policies, always looking for the most cost-effective options.
  • Assist with organizing visas for personnel traveling overseas and all associated literature and vaccinations.
  • Liaise with clients' offshore locations for crew change details.
  • Contact 3rd party contractors or agencies for operations as required.
  • Inform personnel of all mobilisation/demobilisation details.
  • Verify all personnel's medical & survival certification, inoculations plus other client registration requirements for working offshore are in date & valid, arranging renewals when required for assigned personnel.
  • Maintain offshore employees' personal information and files ensuring changes are notified to HR
  • Update offshore employees' CVs in the company format.
  • Assist with updating personnel tracker daily.
  • Check and log expense forms, including credit card expenses, and advise personnel of any discrepancies out with company policy.
  • Utilise Vantage system and notify personnel if details have not been updated.
  • Arrange, order, and monitor PPE usage ensuring sufficient stock levels at all times.
  • Raise personnel and office related POs within the AX system.

Salary
The estimated annual salary for this role is £45,000 - £55,000 depending on experience, with excellent benefits package included.

About Us
IKM Testing UK values its employees and strives to provide a first-class employee experience. We offer a range of benefits, career development opportunities, and flexible working arrangements.

Requirements
  • 1-2 years of Personnel Logistics experience ideally within the Oil & Gas Industry.
  • Excellent computer skills, especially in MS Word and Excel.

Working Conditions
This role requires strong organizational skills, excellent communication and interpersonal skills, and the ability to work well in a team environment. If you are proactive, detail-oriented, and able to adapt to changing priorities, we encourage you to apply.

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