Fleet Operations Manager
3 days ago
We are seeking an experienced Fleet Operations Manager to lead and manage a team ensuring the smooth operation of fleet activities.
Key Responsibilities:- Lead and represent the fleet department, ensuring effective communication and collaboration with other teams.
- Supervise and guide a team of fleet administrators, providing guidance and support to ensure successful task completion.
- Ensure all administrative tasks are completed within set deadlines, maintaining a high level of productivity and efficiency.
- Set goals, provide constructive feedback, and hold regular performance evaluations to drive team performance and growth.
- Encourage a proactive and innovative approach within the admin team, fostering a culture of continuous improvement.
- Oversee and manage fleet-related insurance claims from initiation to resolution, ensuring prompt and accurate claim handling.
- Work closely with the Insurance Manager and insurers to secure prompt claim settlements, maximising recovery for both at-fault and non-fault cases.
- Serve as the main contact for all fleet-related insurance matters, ensuring accurate and timely claim handling.
- Manage fleet-related systems, including internal databases and government platforms, ensuring data accuracy and compliance.
- Oversee fleet activities, implementing improvements where necessary to enhance performance and efficiency.
- Ensure full compliance with safety standards and regulations, maintaining a safe and healthy work environment.
- Manage the operational fleet list, aligning it with the financial asset register, ensuring accurate and up-to-date records.
- Draft and contribute to fleet-related business documents, such as project reports, vehicle specifications, asset disposal papers, and monthly updates.
- Collect and analyse fleet performance metrics, producing reports to track trends and identify areas for improvement.
- Generate monthly reports and update key performance indicators (KPIs), supporting corrective measures as needed.
- Assist in setting budget targets for major suppliers and monitor expenditure, ensuring cost control and optimisation.
- Manage relationships with key suppliers, collaborating with finance teams to maintain cost controls and negotiate favourable terms.
- Review monthly spending to optimise cost management and reduce unnecessary purchase orders.
- Identify and pursue opportunities to save costs within the fleet department and the broader business.
- Promote collaboration between the Fleet team and other departments, such as Finance, Operations, Transport, and Compliance, to drive business success.
- Maintain strong communication with both internal and external stakeholders, aligning with business goals and objectives.
- Proven leadership and team management abilities, with a track record of success in a similar role.
- Solid experience in logistics or transport operations, with a deep understanding of fleet management principles.
- Proficiency in Microsoft Office applications (Excel, Word, PowerPoint), with the ability to analyse data and create reports.
- Strong analytical skills and a problem-solving mindset, with the ability to think critically and make informed decisions.
- Excellent verbal and written communication, along with strong interpersonal skills, to effectively collaborate with colleagues and stakeholders.
- Ability to manage deadlines and work closely with operational and senior management teams, prioritising tasks and maintaining a high level of productivity.
- Experience prioritising daily tasks and maintaining professionalism under pressure, with a strong focus on delivering results.
- Capable of communicating effectively with suppliers and stakeholders in a constructive and professional manner, building strong relationships and negotiating favourable terms.
- Ability to collaborate with colleagues to balance workloads and meet business demands, with a strong focus on teamwork and collaboration.
- Knowledge of fleet management software is a plus, with experience in managing fleet-related systems and data.
- Fleet or engineering experience is beneficial, with a deep understanding of fleet management principles and practices.
- Must be able to work independently as well as part of a team, producing KPIs and reports for senior management.
- Competitive salary
- Private medical insurance
- Enhanced company pension scheme
- Cycle-to-work program
- Season ticket loan
- Volunteering and charity involvement opportunities
- Increased holiday allowance
- Global travel insurance
- Employee discount platform
- Enhanced parental leave
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