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Fleet Operations Manager
2 months ago
We are seeking an experienced Fleet Operations Manager to lead and manage a team ensuring the smooth operation of fleet activities.
Key Responsibilities:- Lead and Represent the Fleet Department: Provide strategic direction and guidance to the fleet team, ensuring alignment with business objectives.
- Supervise and Guide a Team: Oversee the daily activities of fleet administrators, providing coaching and mentoring to ensure high performance.
- Ensure Administrative Tasks: Manage and complete administrative tasks within set deadlines, ensuring accuracy and efficiency.
- Set Goals and Evaluate Performance: Establish clear goals, provide constructive feedback, and conduct regular performance evaluations to drive team success.
- Encourage Innovation: Foster a proactive and innovative approach within the admin team, promoting continuous improvement and excellence.
- Manage Fleet-Related Insurance Claims: Oversee the entire claims process, from initiation to resolution, ensuring prompt and effective claim handling.
- Collaborate with Insurers: Work closely with the Insurance Manager and insurers to secure timely claim settlements, maximizing recovery for both at-fault and non-fault cases.
- Manage Fleet-Related Systems: Oversee the management of fleet-related systems, including internal databases and government platforms, ensuring accuracy and compliance.
- Oversee Fleet Activities: Implement improvements to enhance fleet performance, ensuring full compliance with safety standards and regulations.
- Manage the Operational Fleet List: Align the fleet list with the financial asset register, ensuring accuracy and efficiency.
- Draft and Contribute to Fleet-Related Documents: Create and contribute to fleet-related business documents, such as project reports, vehicle specifications, and asset disposal papers.
- Collect and Analyze Fleet Performance Metrics: Gather and analyze fleet performance data, producing reports to track trends and identify areas for improvement.
- Generate Monthly Reports: Produce monthly reports and update key performance indicators (KPIs), supporting corrective measures as needed.
- Assist in Setting Budget Targets: Collaborate with finance teams to establish budget targets for major suppliers, monitoring expenditure and optimizing cost management.
- Manage Relationships with Suppliers: Develop and maintain strong relationships with key suppliers, ensuring effective communication and cost control.
- Review Monthly Spending: Analyze monthly spending to optimize cost management and reduce unnecessary purchase orders.
- Pursue Cost Savings: Identify and pursue opportunities to save costs within the fleet department and the broader business.
- Promote Collaboration: Foster collaboration between the Fleet team and other departments, such as Finance, Operations, Transport, and Compliance, to drive business success.
- Maintain Strong Communication: Develop and maintain strong communication with both internal and external stakeholders, ensuring alignment with business goals.
- Proven Leadership and Team Management: Demonstrate strong leadership and team management abilities, with a proven track record of success.
- Logistics or Transport Operations Experience: Possess solid experience in logistics or transport operations, with a deep understanding of fleet management principles.
- Microsoft Office Proficiency: Be proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.
- Strong Analytical and Problem-Solving Skills: Demonstrate strong analytical skills and a problem-solving mindset, with the ability to think critically and make informed decisions.
- Excellent Communication and Interpersonal Skills: Possess excellent verbal and written communication skills, with strong interpersonal skills and the ability to build effective relationships.
- Ability to Manage Deadlines and Prioritize Tasks: Demonstrate the ability to manage deadlines and prioritize tasks effectively, with a strong focus on delivering high-quality results.
- Experience Prioritizing Daily Tasks and Maintaining Professionalism: Possess experience prioritizing daily tasks and maintaining professionalism under pressure, with a strong ability to work independently and as part of a team.
- Knowledge of Fleet Management Software: Possess knowledge of fleet management software, with the ability to effectively utilize it to drive business success.
- Fleet or Engineering Experience: Possess fleet or engineering experience, with a deep understanding of fleet management principles and practices.
- Ability to Work Independently and as Part of a Team: Demonstrate the ability to work independently and as part of a team, with a strong focus on collaboration and communication.
