Executive & Project Coordinator

4 weeks ago

London, Greater London, United Kingdom Energy Exemplar Full time

About Energy Exemplar

We are a leading provider of innovative software solutions for the energy industry. Our award-winning PLEXOS modeling and simulation software is trusted by organizations across the globe.

We are seeking an Executive & Project Coordinator to provide support for various commercial team transformation initiatives and projects. This role will assist the SVP, EMEA with day-to-day schedule and tactical capacity management, travel coordination, and maximizing effectiveness and collaboration across the Go-To-Market team.

The ideal candidate will thrive in a fast-paced environment, exhibit strong organizational skills, and excel in communication and collaboration across cross-functional teams and across the globe.

Key responsibilities include:

  • Managing the SVP, EMEA's calendar, schedule meetings, and coordinate internal and external appointments
  • Overseeing administrative aspects of the full commercial cycle, assist the Go-To-Market team with maximizing efficiency and structure
  • Arranging and quality-assuring travel plans, accommodations, and itineraries for SVP EMEA and occasionally other senior team members
  • Managing expense reports, invoices, and reimbursements for SVP and occasionally other EMEA executives
  • Supporting in organizing, collecting and maintaining data and preparing presentations related to commercial reports, forecasts, performance analysis and board/investor reports
  • Proactively driving and contributing to change projects and propose team efficiency improvement initiatives
  • Preparing meeting agendas, take minutes, and follow up on action items and project progress
  • Assisting in various project management and commercial transformation activities, helping to coordinate, track key initiatives and deadlines to support successful execution
  • Supporting the Commercial Team move towards a Strategic, Enterprise Sales model and accelerate EMEA growth
  • Serving as a point of contact for customers when commercial representatives need support or are unavailable
  • Managing SalesForce CRM system and BI-reporting, ensuring data is accurate and up to date

Requirements include:

  • Bachelor's degree in Business Administration, Sales, Marketing, or a related field
  • 5+ years of experience in a commercial/sales support, administrative, project or executive assistant role within a corporate software or technology organization
  • Strong organizational, multitasking and project management/coordination skills with attention to detail
  • Ability to work in a fast-paced environment, and juggle priorities and deliverables for executives and team members across EMEA locations
  • Excellent written and verbal communication skills in both in-person and virtual situations
  • Proficient in Microsoft Word, PowerPoint, Excel, Teams and SalesForce

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