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Administrative Assistant

2 months ago

Oxford, Oxfordshire, United Kingdom Carter Jonas Full time
Job Title: Administrator

We are seeking a highly organized and detail-oriented Administrator to join our Property & Asset Management team in Oxford. As an Administrator, you will provide efficient and high-quality support to the team, ensuring the smooth running of administrative duties.

Main Responsibilities:
  • Produce accurate and well-presented documents, including reports, client correspondence, presentations, and spreadsheets, within agreed time frames.
  • Process invoices and support in the preparation of departments' budgets and forecasts.
  • Liaise with property managers to ensure health and safety trackers are up to date and works are commissioned.
  • Maintain close communication with other administrators across different divisions to ensure efficient running of the department.
  • Undertake general administration tasks within the team and office to ensure the smooth running of the business.
  • Develop and maintain a working knowledge of compliance information, such as money laundering and clients' compliance systems.
  • Assist surveyors in the smooth day-to-day running of a nationwide portfolio of properties.
  • Manage the helpdesk and respond within agreed timescales to enquiries or faults logged.
  • Assist with the preparation of annual service charge budget and reconciliation reports.
  • Update records and maximize the use of databases to ensure client and tenant details are up to date.
  • Assist surveyors with occasional site visits.
  • Carry out timely and accurate administration of databases.
  • Handle minor property repairs and maintenance issues.
Requirements:
  • Experience of managing a varied workload and excellent team building skills.
  • Strong attention to detail, excellent communication skills, and experience using MS programmes.
  • A professional outlook and the desire to contribute to the success of a busy team.
  • Experience of working in a busy client-focused environment and knowledge of the property industry is desirable.
About Us:

Carter Jonas is a leading property consultancy with a strong presence in the UK. We offer a supportive team environment and the opportunity to develop your knowledge of the property industry.