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HR and Recruitment Coordinator

2 months ago


Saint Andrews, Fife, United Kingdom Kohler Co. Full time

About Us

The Old Course Hotel, Golf Resort & Spa is a renowned 5-star resort in St Andrews, Scotland, known for its exceptional guest care and commitment to excellence. As part of Kohler Co., a leading global hospitality provider, we pride ourselves on our independently owned and operated status, allowing us to maintain our unique character and charm.

Why Work with Us?

We are a forward-thinking employer dedicated to developing our people and fostering a positive work environment. Our team is passionate about delivering memorable experiences to our guests, and we believe that every associate plays a vital role in achieving this goal. With a strong focus on employee well-being and career growth, we offer a range of training opportunities and a supportive leadership team to help you reach your full potential.

About the Role

We are seeking a highly organized and detail-oriented HR and Recruitment Coordinator to join our award-winning Human Resources Team. As a key member of our team, you will provide administrative and professional support to the HR function and wider business, ensuring seamless day-to-day operations and contributing to the success of our resort.

Key Responsibilities

  • Maintain an open-door policy, providing a positive lead by example approach and being the first point of contact for the Human Resources function.
  • Develop a thorough understanding of company policies and procedures and assist with communicating them to all associates.
  • Responsible for the HR and Recruitment mailbox, filtering all enquiries and resolving them within 24-48 hours with consistent and clear communication.
  • Coordinate the publication of recruitment adverts and assist with the coordination of recruitment processes.
  • Produce weekly, monthly, and quarterly HR reports and complete HR Metrics on a monthly basis.
  • Assist the HR Department with monthly reporting of absence and ensure all return-to-work documentation is successfully completed.
  • Coordinate timely reporting of probationary period review dates and administer successful completion of probationary period and probationary period extension letters.
  • Coordinate and administer staff taxi policy and support the HR Department in the distribution and follow-up of annual Company Corporate initiatives.
  • Responsible for the administration of the associate benefits programme, HOME Reward & Recognition Programme, and ordering of resources.
  • Work in partnership with the HRBP to ensure an accurate record of staff accommodation allocation is maintained at all times.
  • Raising Purchase Orders and Invoice processing, ensuring all paid to due date and in line with company policy.
  • Thorough understanding of Quinyx system and first point of associate contact for related matters.
  • Responsible for creating all contract packs and pre-employment checks for prospective associates.
  • Ensure accurate and timely SAP system updates and conduct regular audits to ensure accuracy of compensation data.
  • Coordinate exit interviews with the departments for all permanent associates and carry out exit interviews for casual interviews with over 12-month service.
  • Arrange and organize induction dates and all necessary new hire administration.

About You

We are looking for an enthusiastic and positive individual to join our award-winning Human Resources Team. You will be a competent HR Administrator or established HR Coordinator with experience working within a HR Team or Recruitment role. Excellent IT experience in Microsoft packages such as Excel, Word, PowerPoint, and Google Forms is desirable. First-class communication, problem-solving, and interpersonal skills are required, along with excellent attention to detail and accuracy in all tasks performed.

What We Offer

This is a permanent opportunity working 40 hours per week, Monday to Friday, with a competitive salary of £27,000-£28,000 gross per annum, hybrid working (one day working from home), and a range of associate benefits, including a company pension, free parking, on-site gym, and more.