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HR and Recruitment Coordinator
2 months ago
About Us
The Old Course Hotel, Golf Resort & Spa is a renowned 5-star resort in St Andrews, Scotland, known for its exceptional guest care and commitment to excellence. As part of Kohler Co., a leading global hospitality provider, we pride ourselves on our independently owned and operated status, allowing us to tailor our services to meet the unique needs of our associates and guests.
Why Work with Us?
We are a forward-thinking employer dedicated to developing our people and fostering a positive work environment. Our commitment to the Hoteliers Charter and our employee-centric approach have earned us recognition as an employer of choice. We believe in empowering our associates to reach their full potential and providing them with the tools and support needed to succeed.
About the Role
We are seeking a highly organized and detail-oriented HR and Recruitment Coordinator to join our award-winning Human Resources Team. As a key member of our team, you will provide administrative and professional support to the HR function and wider business. Your primary responsibilities will include:
- Maintaining an open-door policy and providing a positive lead by example approach.
- Developing a thorough understanding of company policies and procedures and assisting with communicating them to all associates.
- Coordinating the recruitment process, including publishing job adverts and managing the HR and Recruitment mailbox.
- Producing weekly, monthly, and quarterly HR reports and completing HR metrics on a monthly basis.
- Assisting the HR Department with monthly reporting of absence and ensuring all return-to-work documentation is successfully completed.
- Coordinating timely reporting of probationary period review dates and administering successful completion of probationary period and probationary period extension letters.
- Supporting the HR Department in the distribution and follow-up of annual Company Corporate initiatives, including Annual Ethics Refresher Training and Associate Appraisals and PDPs.
- Coordinating, evaluating, and improving all HOME monthly activities, including all visual items.
- Administering the associate benefits programme, HOME Reward & Recognition Programme, Birthdays, Anniversaries, Love 2 shop vouchers, and ordering resources.
- Working in partnership with the HRBP to ensure an accurate record of staff accommodation allocation is maintained at all times and issues and changes are reported to relevant departments in a timely manner.
- Raising Purchase Orders and Invoice processing, ensuring all paid to due date and in line with company policy.
- Developing a thorough understanding of Quinyx system and providing first-point-of-contact support for related matters.
- Creating all contract packs, including all necessary documentation and information for new non-exempt associates and all pre-employment checks for prospective associates.
- Ensuring accurate and timely SAP system updates in respect of new starts, promotions, and leavers and conducting regular audits to ensure accuracy of compensation data between SAP and Payroll systems.
- Coordinating exit interviews with departments for all permanent associates and carrying out exit interviews for casual interviews with over 12-month service.
- Arranging and organizing induction dates and all necessary new hire administration, including name badges, handbooks, KO numbers, tax forms, photo & ID cards.
About You
We are looking for an enthusiastic and positive individual to join our award-winning Human Resources Team. You will be a competent HR Administrator who is looking for career advancement or an established HR Coordinator who has experience working within a HR Team or Recruitment role. Excellent IT experience in Microsoft packages such as Excel, Word, PowerPoint, Microsoft Office, and Google Forms is desirable. First-class communication, problem-solving, and interpersonal skills are required. Excellent attention to detail and accuracy in all tasks performed are essential. A proven track record in strong administration skills with strong system and analytical skills is necessary. Ability to work under pressure in a busy office environment is required. Gracious and friendly manner, ability to present as an ambassador for the resort, highly organized and methodical in their approach, ability to plan and prioritize workload, strong team player, and ability to proactively continuously improve procedures are all essential qualities for this role.
What We Offer
This is a permanent opportunity working 40 hours per week, Monday to Friday, from 9 to 5. A competitive salary of £27,000 - £28,000 gross per annum is offered, along with hybrid working (one day working from home) and a range of associate benefits, including a company pension, free parking, on-site gym, and sick pay.
Requirements
A-Level or equivalent is preferred. 2 years of HR experience is required. A driving license is necessary. Hybrid remote work location in St. Andrews.
