Fleet Administration Coordinator

3 days ago

Market Drayton, Shropshire, United Kingdom Culina Group Full time

Job Title: Fleet Administration Coordinator

Job Summary:

We are seeking a highly organized and detail-oriented Fleet Administration Coordinator to join our team at Culina Group. As a key member of our logistics operations team, you will be responsible for ensuring the smooth operation of our fleet, including scheduling, booking, and completion of maintenance and repair work.

Key Responsibilities:

  • Manage fleet maintenance schedules, including servicing and MOTs, to ensure compliance with regulatory requirements.
  • Liaise with external suppliers, Culina Asset Management, and Transport Operations Teams to coordinate vehicle maintenance and repairs.
  • Monitor all vehicles in for service to ensure any delays are known and managed.
  • Ensure compliance paperwork is received and loaded onto the platform.
  • Maintain accurate and up-to-date records for all company vehicles.
  • Audit fleet records and databases to ensure they are complete, up-to-date, and accurate.
  • Ensure compliance with legal and regulatory requirements.
  • Produce and deliver performance statistics for meetings and calls.
  • Monitor compliance performance reports and act to resolve any missing or incomplete records.
  • Support with missing mileage investigations.
  • Attend and present supplier performance data at review meetings.

Requirements:

  • Prior fleet administration experience.
  • Strong administrative mindset and attention to detail.
  • Experience of working in a busy, fast-paced environment.
  • Ability to interact with internal and external stakeholders via email and phone.
  • Ability to work without direct supervision.
  • Ability to work efficiently and accurately under pressure.
  • Effectively prioritize workload to meet set deadlines.
  • Good standard of computer literacy, particularly MS Office (e.g., PowerPoint, Word, and Excel).

About Us:

Culina Group is a leading logistics and supply chain solutions provider. We are committed to employee development and recognizing success for hardworking performers. Our dedicated learning and development programs are open to every employee, giving you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Benefits:

  • Competitive holiday entitlement.
  • Pension scheme with a 4% employee and 4% employer contribution.
  • Life assurance (x2 annual salary).
  • Wellness program with access to confidential telephone counseling and legal information service.
  • Eye care vouchers with substantial savings on free eye tests and discounts on prescription glasses.
  • Reward and recognition program with employee of the month and year awards, special recognition, and long service awards.
  • Everyday discounts via our benefit platform with over 50 retailer discounts for everyday savings.

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