Administrative Support Specialist

2 days ago


Midlothian, United Kingdom Search Full time

Job Summary

We are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our Senior Leadership team. The ideal candidate will have a proven track record of providing exceptional administrative support in a fast-paced environment.

Key Responsibilities

  • Provide comprehensive administrative support to senior members of the leadership team, including organization and coordination of high-level events and meetings.
  • Manage complex diaries and meeting schedules for multiple stakeholders, ensuring seamless communication and coordination.
  • Book travel and accommodation for the team, producing itineraries as required.
  • Manage correspondence and inbox, responding to general enquiries and escalating necessary communications.
  • Take and document meeting minutes, ensuring accurate and timely recording of discussions.
  • Ensure key documentation is held, managed, and filed appropriately.

Requirements

  • Extensive experience in a PA or EA role, supporting senior leaders in a similar capacity.
  • Excellent organizational and time management skills, with the ability to prioritize and complete a busy workload effectively.
  • Excellent communication skills, both written and verbal.
  • Excellent IT skills, including the full MS Office suite, with SharePoint experience an advantage.

About Search

Search is an equal opportunities recruiter, committed to diversity and inclusion. We welcome applications from all suitably skilled or qualified applicants, regardless of their background or experience.



  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    ### Job Summary We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Hays Specialist Recruitment Limited. As a key member of our team, you will provide administrative support to our financial services clients, ensuring the smooth operation of our office. ### Key Responsibilities * Provide...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    ### Job Summary We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Hays Specialist Recruitment Limited. As a key member of our team, you will provide administrative support to our financial services clients, ensuring the smooth operation of our office. ### Key Responsibilities * Provide...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    About the RoleHays Specialist Recruitment Limited is partnering with a charitable organisation based in Edinburgh City Centre to find an experienced Executive Assistant to support the Chief Executive, Executive Team, and Board of Directors.Main ResponsibilitiesManage correspondence and ensure timely responses.Proactively manage the Chief Executive's diary...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    About the RoleHays Specialist Recruitment Limited is partnering with a charitable organisation based in Edinburgh City Centre to find an experienced Executive Assistant to support the Chief Executive, Executive Team, and Board of Directors.Main ResponsibilitiesManage correspondence and ensure timely responses.Proactively manage the Chief Executive's diary...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    Your new role at Hays Specialist Recruitment LimitedJob SummaryWe are seeking a highly skilled and experienced Legal PA to join our Real Estate team. As a Legal PA, you will provide high-quality support to a team of partners and fee earners, ensuring the smooth operation of the team.Key ResponsibilitiesProvide administrative support to partners and fee...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    Your new role at Hays Specialist Recruitment LimitedJob SummaryWe are seeking a highly skilled and experienced Legal PA to join our Real Estate team. As a Legal PA, you will provide high-quality support to a team of partners and fee earners, ensuring the smooth operation of the team.Key ResponsibilitiesProvide administrative support to partners and fee...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    Job SummaryHays Specialist Recruitment Limited is partnering with a charitable organisation to appoint an Executive Support Specialist to their team on a permanent basis.About the RoleIn this role, you will provide administrative support to the Chief Executive, the Executive Team, and the Board of Directors, ensuring the smooth operation of the...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    Job SummaryHays Specialist Recruitment Limited is partnering with a charitable organisation to appoint an Executive Support Specialist to their team on a permanent basis.About the RoleIn this role, you will provide administrative support to the Chief Executive, the Executive Team, and the Board of Directors, ensuring the smooth operation of the...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    Job SummaryWe are seeking a highly skilled and experienced Legal PA to join our Real Estate team at Hays Specialist Recruitment Limited. As a Legal PA, you will provide high-quality administrative support to a team of partners and fee earners.Key ResponsibilitiesWork closely with finance teams to support fee earners' financial performance and ensure accurate...

  • HR Support Specialist

    2 weeks ago


    Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    About the Role:Hays Specialist Recruitment Limited is seeking an ambitious and organized individual to join their team as an HR Office Assistant. This is a permanent position that offers a competitive benefits package and the opportunity to develop HR experience.Key Responsibilities:Support the HR team with various duties, including managing recruitment and...

  • HR Support Specialist

    2 weeks ago


    Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    About the Role:Hays Specialist Recruitment Limited is seeking an ambitious and organized individual to join their team as an HR Office Assistant. This is a permanent position based in Edinburgh West, with full-time hours from 9am-5pm, Monday to Friday.Key Responsibilities:Support the HR team with various duties, including managing recruitment and onboarding...

  • HR Support Specialist

    2 weeks ago


    Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    About the Role:Hays Specialist Recruitment Limited is seeking an ambitious and organized individual to join their team as an HR Office Assistant. This is a permanent position that offers a competitive benefits package and the opportunity to develop your HR experience.Key Responsibilities:Support the HR team with various duties, including managing recruitment...


  • Midlothian, United Kingdom Pertemps Scotland Full time

    Pertemps Scotland is seeking a highly organized and detail-oriented Administrative Support Specialist to provide comprehensive administrative support to a team of fee earners in our Edinburgh office.The ideal candidate will have strong experience as an Executive Assistant or Personal Support Coordinator, with a proven track record of providing exceptional...


  • Midlothian, United Kingdom Pertemps Scotland Full time

    Pertemps Scotland is seeking a highly organized and detail-oriented Administrative Support Specialist to provide comprehensive administrative support to a team of fee earners in our Edinburgh office.The ideal candidate will have strong experience as an Executive Assistant or Personal Support Coordinator, with a proven track record of providing exceptional...


  • Midlothian, United Kingdom Pertemps Scotland Full time

    Pertemps Scotland is seeking a highly organized and detail-oriented Administrative Support Specialist to provide comprehensive administrative support to a team of fee earners in our Edinburgh office.The ideal candidate will have strong experience as an Executive Assistant or Personal Support Coordinator, with a proven track record of providing exceptional...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    Company OverviewHays Specialist Recruitment Limited is delighted to be partnering with a rapidly growing technology company who are looking to appoint an HR Office Assistant to their team on a permanent basis.Job SummaryIn this role, you will be responsible for supporting the HR team with various duties including managing recruitment and onboarding...


  • Midlothian, United Kingdom Hays Specialist Recruitment Limited Full time

    Company OverviewHays Specialist Recruitment Limited is delighted to be partnering with a rapidly growing technology company who are looking to appoint an HR Office Assistant to their team on a permanent basis.Job SummaryIn this role, you will be responsible for supporting the HR team with various duties including managing recruitment and onboarding...


  • Midlothian, United Kingdom Office Angels Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential administrative support to our client's Operations department. Reporting directly to the Operations Supervisor, you will work closely with the team to ensure smooth and collaborative operations across various sub-departments.Key...


  • Midlothian, United Kingdom Office Angels Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential administrative support to our client's Operations department. Reporting directly to the Operations Supervisor, you will work closely with the team to ensure smooth and collaborative operations across various sub-departments.Key...


  • Midlothian, United Kingdom Office Angels Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential administrative support to our client's Operations department. Reporting directly to the Operations Supervisor, you will work closely with the team to ensure smooth and collaborative operations across various sub-departments.Key...