Family Office Administrator

2 days ago


Henley on Thames, Oxfordshire, United Kingdom Silver and Bow Full time

We are seeking a highly skilled and detail-oriented individual to join our dynamic Family Office as an Administrator. This multifaceted role involves providing comprehensive administrative, analytical, operational, and personal support across the family's business and personal affairs.

The successful candidate will be proactive, solutions-driven, and thrive in a fast-paced environment. You will work collaboratively with internal and external stakeholders, ensuring the seamless management of the family's activities and interests.

Key Responsibilities:

  • Conduct in-depth research and analysis on diverse topics; provide concise, structured summaries and actionable insights.
  • Review, extract, and summarize essential details from reports, communications, and meetings.
  • Organize and oversee appointments, schedules, and travel logistics with precision.
  • Manage emails, calls, and mail, ensuring timely and appropriate action is taken.
  • Plan and coordinate business and social events.
  • Maintain and regularly update detailed records of key contacts.
  • Track expenses, budgets, and liaise with financial professionals as needed.
  • Prepare, review, and organize paperwork related to investment, finance, legal, and property matters.
  • Deliver high-quality, error-free documents aligned with Family Office standards.
  • Handle errands, shopping, and procurement as required.
  • Organize and manage document filing for easy accessibility and accuracy.

Essential Skills and Attributes:

  • Exceptional attention to detail, ensuring a high standard of accuracy and thoroughness.
  • Strong critical thinking and analytical skills to extract and communicate key insights effectively.
  • Excellent time management and multitasking abilities in a high-pressure environment.
  • Professional communication skills, both written and verbal.
  • Proactive, solutions-oriented approach with a strong sense of initiative.
  • Basic financial acumen, including budgeting and financial tracking.
  • High proficiency with Microsoft Office Suite and other relevant tools.
  • Technology-savvy, adept at using apps and software for scheduling and project management.
  • Discretion, integrity, and an understanding of confidentiality.

What The Role Offers:

  • A challenging and rewarding role within a respected Family Office.
  • An opportunity to contribute to a wide range of personal and professional activities.
  • Competitive remuneration, estimated to be around $80,000 per annum, depending on experience.


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