Executive Assistant

3 days ago

London, Greater London, United Kingdom European Bank for Reconstruction and Development Full time

Job Summary

The European Bank for Reconstruction and Development is seeking an experienced Executive Assistant to provide administrative and secretarial support to the Director and Alternate Director of a Constituency Office. The successful candidate will be responsible for ensuring the smooth running of the office, providing administrative support, and handling various tasks related to the office's operations.

Key Responsibilities

  • Administrative Support
    • Provide administrative support to the Director and Alternate Director, including preparing documents, making travel arrangements, and handling expense records.
    • Organize and maintain accurate and up-to-date records and files.
  • Office Management
    • Ensure the smooth running of the Constituency Office, including managing the office's daily operations and coordinating with other departments as needed.
    • Develop and implement effective administrative procedures to improve office efficiency.
  • Communication and Liaison
    • Act as a liaison between the Constituency Office and other departments, including the Board of Directors, Senior Management, and other stakeholders.
    • Communicate effectively with colleagues, directors, and other stakeholders to ensure seamless coordination and collaboration.
  • Specialized Tasks
    • Assist with specialized tasks, including drafting and editing correspondence, reports, and other documents.
    • Provide support for Board meetings, including preparing materials, taking minutes, and ensuring follow-up actions are completed.

Requirements

  • Education and Experience
    • Proven secretarial/administrative experience, preferably in a financial or banking institution.
    • Excellent knowledge of administrative procedures and office management practices.
  • Skills and Qualifications
    • Fluent English, both written and spoken.
    • Good typing skills (55 wpm).
    • Computer literate: MS365 Teams, Microsoft Outlook, Word, Excel, PowerPoint, and SAP.
    • Excellent communication and interpersonal skills.
    • Ability to work in a fast-paced environment and prioritize tasks effectively.

What We Offer

  • Competitive Salary and Benefits
  • Opportunities for Professional Development
  • Diverse and Inclusive Work Environment

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