Administrative Support Specialist
1 month ago
We are seeking a highly organized and proactive Administrative Support Specialist to join our administration team in a dynamic laboratory environment. This is a full-time temporary position, working 35 hours per week. The ideal candidate will support the smooth daily operations of the office and assist with the accounts payable function when needed.
Key Responsibilities:
- Act as the first point of contact for office visitors, manage meeting logistics, including refreshments and lunches.
- Maintain Health & Safety (H&S) management documentation and conduct monthly office H&S checks.
- Manage diaries for Directors, maintain the shared office calendar, and update the staff register.
- Assist HR with maintaining training records and supporting the induction procedure for new recruits.
- Maintain and order office supplies to ensure the smooth operation of the office.
- Coordinate with external contractors for internal facilities management as needed.
- Organize business travel for employees, maintain a travel database, and process related expense claims.
- Support the Accounts Administrator with day-to-day accounting tasks.
- Assist in processing purchase requests, purchase orders, and invoices.
- Previous experience in an administrative role, ideally with exposure to finance or accounting.
- Proficiency in Microsoft 365 and experience with SAGE 200 Professional is highly desirable.
- Strong organizational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.
- Excellent communication skills and a proactive approach to problem-solving.
For immediate consideration, please click apply.
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Administrative Support Specialist
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