Senior Administrative Assistant to Head of Bids
1 week ago
Job Summary
We are seeking a highly skilled and experienced Senior Administrative Assistant to support the Head of Bids and Tendering at Coyle Personnel. The successful candidate will provide exceptional administrative support, ensuring the smooth day-to-day operation of the team.
Key Responsibilities
- Proactively manage the Head of Bids and Tendering's diary, scheduling meetings and visits, and coordinating bid meetings.
- Organize and coordinate the preparation of required documentation for bid approval meetings.
- Take accurate meeting minutes and actions, and review incoming emails, prioritizing and highlighting key issues to the Head of Bids and Tendering.
- Manage expenses and other approvals as delegated by the Head of Bids and Tendering.
- Support the Bids and Tendering leadership team as required, including managing new starter and induction processes.
- Update departmental org charts and raise purchase orders for the department cost centre.
- Manage the monthly Team Brief and Bid Team Update process, including organizing guest speakers and facilities management for the Chippenham ST&BD team and wider Bids and Tendering function.
Requirements
- Proven experience in a similar administrative role, with a strong understanding of bid management processes.
- Excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment.
- Proficient in Microsoft Office, with experience of using diary management software.
- Able to maintain confidentiality and discretion when handling sensitive information.
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