Administrative Assistant to Heads of Bids, Sales and Strategy
3 days ago
We strive to create an environment where our employees can grow and thrive, and that's where you come in. As an Administrative Assistant to our Heads of Bids, Sales, and Strategy, you'll be part of a global and diverse team that supports your development and challenges you to grow in many ways.
Our Rail Infrastructure Business
We provide innovative solutions and products for rail automation and rail electrification, as well as apps and back-end systems for intermodal mobility. Our team enables operators to shape today's and tomorrow's passenger and freight transportation with trains, infrastructure, automation, and electrification solutions.
The Strategy and Business Development Team
We support the Siemens Mobility UKI Rail Infrastructure business by identifying and developing opportunities, bidding for and winning work, and driving strategic thinking. Our team works to provide a competitive advantage and identify areas where we can be more efficient and effective through innovation, digitalization, and strategic programs.
Key Responsibilities
- Monitor the Head of Sales' inbox, respond to emails, and take independent actions as needed.
- Manage the diaries of the Head of Bids, Head of Sales, and Head of Strategy, making proactive and efficient decisions.
- Set up meetings and schedules, and cascade information to team members.
- Assemble, collate, and submit expenses reports for all managers.
- Responsible for timesheet input and management.
- Travel analysis, coordination, and booking through the online Concur system.
- Prepare, compile, and contribute to reports and presentations.
- Maintain excellent relationships with client representatives, suppliers, and other external parties.
- Organise and schedule regular meetings with senior clients, as and when required.
- Manage and coordinate events, workshops, meetings, and other community of practice events.
- Support ongoing team activities, including critical programs, and formulate outstanding actions.
- Ensure high-quality and timely submission of contributions for the monthly team brief communication pack.
- Help create and maintain an induction pack for the functions.
What We Offer
As a member of our team, you'll enjoy a competitive salary, holiday allowance, and pension. We value diversity and inclusivity, and we're committed to creating a workplace that reflects the diversity of society. Come join us and create a better tomorrow with Siemens Mobility
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