Personal Assistant to Head of Bids and Tendering

1 month ago


Chippenham, Wiltshire, United Kingdom Coyle Personnel Full time
Job Title: Personal Assistant to Head of Bids and Tendering

We are seeking a highly organized and proactive Personal Assistant to support the Head of Bids and Tendering in our Coyle Personnel team.

Key Responsibilities:
  • Proactively manage the diary of the Head of Bids and Tendering, setting up meetings and visits, and pre-empting and resolving issues independently.
  • Organize bid meetings, collaborating closely with Exec / SMO PAs to ensure necessary attendance.
  • Schedule Bid approval meetings and coordinate preparation of required documentation, ensuring necessary quality achieved every time.
  • Take meeting minutes and actions as required.
  • Review incoming emails, prioritize, and highlight to the Head of Bids and Tendering, or action independently where appropriate.
  • Manage expenses and other approvals as delegated by the Head of Bids and Tendering.
  • Professionally expedite delegated actions from the Head of Bids and Tendering.
  • Support the Bids and Tendering leadership team as required.
  • Manage new starter and induction process on behalf of the Head of Bids and Tendering and their leadership team, including liaising with Resourcing, HR, and IT.
  • Update department org charts as required.
  • Raise purchase orders for department cost centre.
  • Manage monthly Team Brief and Bid Team Update process, including organization of guest speakers.
  • Facilities management for the Chippenham ST&BD team and wider Bids and Tendering function, including organizing IT.
  • Establish good working relationships with key internal and external PAs / Administrators.
  • Holiday / sickness cover for other ST&BD admin staff.
  • Travel booking, including accommodation, transport, currency.
  • Organize periodic functional events (e.g. annual conference) and training courses.
  • Support contract approvals ensuring appropriate authorizations are in place.
  • Format bid submissions and other documents.
  • Support the production of PQQs as required.
  • Administer departmental SharePoint sites.
Requirements:
  • PA / Secretarial experience (minimum 3 years).
  • Good interpersonal skills and collaborative approach.
  • A team player.
  • Proactive and able to operate on own initiative with minimal supervision.
  • Highly organized and deadline-driven, professional working style.
  • Able to work with complete confidentiality.
  • Office 365, particularly proficient in Outlook, Word, and PowerPoint.
  • Experience with SharePoint, preferably advanced level.


  • Chippenham, Wiltshire, United Kingdom Coyle Personnel Full time

    Job DescriptionAdministrative Support for Head of Bids and TenderingThe successful candidate will provide administrative support to the Head of Bids and Tendering, ensuring a smooth day-to-day operation.Key ResponsibilitiesProactive diary management, setting up meetings and visits, and pre-empting and resolving issues independently.Organise bid meetings,...


  • Chippenham, Wiltshire, United Kingdom Coyle Personnel Careers Full time

    Personal Assistant to Head of Bids & Tendering RoleAs a key member of the Bids & Tendering leadership team, you will provide administrative support to the Head of Bids & Tendering and their team.Key ResponsibilitiesProactive diary management, setting up meetings and visits, and pre-empting and resolving issues independently.Organise bid meetings,...


  • Chippenham, Wiltshire, United Kingdom Coyle Personnel Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to support the Head of Bids and Tendering at Coyle Personnel. The successful candidate will provide exceptional administrative support, ensuring the smooth day-to-day operation of the team.Key ResponsibilitiesProactively manage the Head of Bids and Tendering's diary,...


  • Chippenham, Wiltshire, United Kingdom Coyle Personnel Full time

    Job DescriptionSupport Specialist for Bids and Tendering LeadershipRole DefinitionProvide proactive diary management, setting up meetings and visits, and pre-empting and resolving issues independently to ensure a smooth day-to-day for the Head of Bids and Tendering.Key Responsibilities Proactive diary management and coordination Setting up meetings and...


  • Chippenham, Wiltshire, United Kingdom Coyle Personnel Full time

    Supporting the Head of Bids and TenderingThe role involves providing proactive diary management, setting up meetings and visits, and pre-empting and resolving issues independently to ensure a smooth day-to-day for the Head of Bids and Tendering.Key ResponsibilitiesProactive diary management and coordination of meetings and visitsPre-empting and resolving...


  • Chippenham, Wiltshire, United Kingdom Siemens Mobility Full time

    Administrative Assistant to Heads of Bids, Sales and StrategyWe strive to create an environment where our employees can grow and thrive, and that's where you come in. As an Administrative Assistant to our Heads of Bids, Sales, and Strategy, you'll be part of a global and diverse team that supports your development and challenges you to grow in many ways.Our...


  • Chippenham, Wiltshire, United Kingdom SIEMENS MOBILITY LIMITED Full time

    About the RoleWe are seeking a talented Senior Project Engineer - Bid Engineering to join our team at Siemens Mobility Limited. This is an exciting opportunity for a highly motivated and experienced professional to play a key role in the delivery of high-quality bids and tenders.Key ResponsibilitiesSupport the entire bid lifecycle, from bid/no-bid decisions...


  • Chippenham, Wiltshire, United Kingdom https:railbusinessdaily.comsitemap Full time

    We are seeking a highly skilled Commercial Bid Accountant to support our Customer Services Rail Infrastructure team in developing tenders and business opportunities. The successful candidate will play a critical role in the bid process, providing expert advice on estimates, finance, and commercial issues. They will report to the Senior Commercial Manager and...


  • Chippenham, Wiltshire, United Kingdom SIEMENS MOBILITY LIMITED Full time

    Job Title: Senior Project Engineer - Bid EngineeringWe are seeking a highly skilled and experienced Senior Project Engineer to join our Bid Engineering team. As a key member of our team, you will be responsible for developing and implementing winning bid strategies, ensuring consistency, quality, and risk mitigation while incorporating lessons learned.Key...


  • Chippenham, Wiltshire, United Kingdom Siemens Mobility Full time

    Job SummaryWe are seeking an exceptional Administrative Support Associate to join our UKI Rail Infrastructure Strategy and Business Development team. As the first point of contact for our Heads of Bids, Sales and Strategy, you will be responsible for providing high-quality administrative support, ensuring seamless day-to-day operations, and contributing to...

  • Personal Assistant

    3 weeks ago


    Chippenham, Wiltshire, United Kingdom Old Mill Full time

    Key ResponsibilitiesWe are seeking a highly organized and proactive Personal Assistant to join our Rural Team in Chippenham. You will be working closely with an ambitious adviser, managing diary invites in Outlook to coordinate deadlines and client expectations. Key tasks include helping respond and file client emails, prioritizing workload for the adviser...


  • Chippenham, Wiltshire, Wiltshire, United Kingdom Taste Hospitality Recruitment Ltd Full time

    Assistant Head Sommelier Michelin Star WiltshireAn Assistant Head Sommelier is required in a beautiful part of Wiltshire for this stunning country house hotel.The hotel creates a world of sophistication for diners by boasting an award-winning fine dining restaurant offering the highest levels of both cuisine and customer service in beautiful...


  • Chippenham, Wiltshire, United Kingdom Siemens Mobility Full time

    Unlock Your Potential in TransportationAt Siemens Mobility, we are committed to providing a unique graduate programme that sets you up for success in your career. As a Creative Graduate Engineer, you will embark on a two-year journey of personal and professional growth, combining off-the-job training with rotational work placements and the opportunity to...

  • Handy Person

    4 weeks ago


    Chippenham, Wiltshire, United Kingdom Acorn by Synergie Full time

    Acorn by Synergie is seeking a skilled Handy Person to join their team for a 20-week project at two local Leisure Centres. The successful candidate will be responsible for setting up the site, performing general labourer tasks, and completing snag lists.Key responsibilities include:Setting up the site and ensuring it is safe and securePerforming general...

  • Handy Person

    3 weeks ago


    Chippenham, Wiltshire, United Kingdom Acorn by Synergie Full time

    Job Opportunity: Acorn by Synergie is seeking a skilled Handy Person to join their team for a 20-week project at two local Leisure Centres in Devizes. The successful candidate will be responsible for setting up the site, performing general labourer tasks, completing snag lists, and assisting subcontractors.Requirements:CSCS (preferred)Driver's LicenseSSSTS...


  • Chippenham, Wiltshire, United Kingdom Exclusive Hotels and Venues Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Sous Chef to join our team at Exclusive Hotels and Venues. As a key member of our culinary team, you will be responsible for the day-to-day management, preparation, and service of all food within the hotel.Key ResponsibilitiesEnsure the smooth running of kitchen operations at all...


  • Chippenham, Wiltshire, United Kingdom Exclusive Hotels and Venues Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Sous Chef to join our team at Exclusive Hotels and Venues. As a key member of our culinary team, you will be responsible for the day-to-day management, preparation, and service of all food within the hotel.Key ResponsibilitiesEnsure the smooth running of kitchen operations at all...


  • Chippenham, Wiltshire, United Kingdom airbus Full time

    Job Overview:A career-defining opportunity has arisen for an experienced Service Transition Operations Manager to join our dynamic team at Airbus Defence and Space Limited.About the Role:We are seeking a highly skilled and motivated individual to lead the service transition operations function, ensuring seamless delivery of our solutions to customers. As a...

  • Therapy Assistant

    4 weeks ago


    Chippenham, Wiltshire, United Kingdom Wiltshire Health and Care LLP Full time

    Job SummaryTherapy Assistant - Band 3 PositionWiltshire Health and Care LLPWe are seeking a highly motivated and compassionate individual to join our multidisciplinary team as a Therapy Assistant - Band 3. This role provides an excellent opportunity to broaden your knowledge and skills in a range of specialties, including stroke, neurological conditions,...


  • Chippenham, Wiltshire, United Kingdom SIEMENS MOBILITY LIMITED Full time

    A sister company of Siemens Mobility, Padam Mobility is growing and evolving fast, we are currently recruiting for a Head of Business Development to help us develop within the UK & Northern Europe markets.Padam Mobility Demand-Responsive Transport (DRT) and Paratransit solutions are based on algorithms for optimising itineraries and vehicle occupancy. With...