Administrative Assistant

4 weeks ago

Chippenham, Wiltshire, United Kingdom MPI Limited Full time
Job Title: Personal Assistant

Location: Wiltshire

Contract Type: Contract

We are seeking a highly organized and proactive Personal Assistant to provide administrative support to the Head of Bids &; Tendering and the Bids &; Tendering leadership team.

Key Responsibilities:
  • Proactively manage the diary of the Head of Bids &; Tendering, setting up meetings and visits, and pre-empting and resolving issues independently.
  • Organize bid meetings, collaborating closely with Exec / SMO PAs to ensure necessary attendance.
  • Schedule Bid approval meetings and coordinate preparation of required documentation.
  • Take meeting minutes and actions as required.
  • Review incoming emails, prioritize, and highlight to the Head of Bids &; Tendering, or action independently where appropriate.
  • Manage expenses and other approvals as delegated by the Head of Bids &; Tendering.
  • Expedite delegated actions from the Head of Bids &; Tendering.
  • Support the Bids &; Tendering leadership team as required.
  • Manage new starter and induction process on behalf of the Head of Bids &; Tendering and their leadership team.
  • Update department org charts as required.
  • Raise purchase orders for department cost centre.
  • Manage monthly Team Brief and Bid Team Update process.
  • Facilities management for the Chippenham ST&;BD team and wider Bids &; Tendering function.
  • Establish good working relationships with key internal and external PAs / Administrators.
  • Holiday / sickness cover for other ST&;BD admin staff.
  • Travel booking, including accommodation, transport, currency.
  • Organize periodic functional events and training courses.
  • Support contract approvals and ensure appropriate authorizations are in place.
  • Format bid submissions and other documents.
  • Support the production of PQQs as required.
  • Administer departmental SharePoint sites.
Requirements:
  • PA / Secretarial experience (minimum 3 years).
  • Good interpersonal skills and collaborative approach.
  • Proactive and able to operate on own initiative with minimal supervision.
  • Highly organized and deadline-driven, professional working style.
  • Able to work with complete confidentiality.
  • Office 365 proficiency, particularly in Outlook, Word, and PowerPoint.
  • Experience with SharePoint, preferably advanced level.

Please apply with an up to date CV to be considered.

  • Administrative Assistant

    4 weeks ago

    Chippenham, Wiltshire, United Kingdom Brook Street NMR Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Brook Street Ltd. The successful candidate will provide administrative support to our clients, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including managing records, filing, and data...

  • Administrative Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom Brook Street NMR Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Brook Street Ltd. The successful candidate will provide administrative support to our clients, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including managing records, filing, and data...

  • Administrative Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom Morson Talent Full time

    Job Title: Office CoordinatorWe are seeking an experienced Office Coordinator to join our team at Morson Talent. The successful candidate will be responsible for providing administrative support to our clients in Chippenham.Key Responsibilities:Provide day-to-day administrative support to the office teamAssist with the coordination of office activities and...

  • Administrative Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom Morson Talent Full time

    Job Title: Office CoordinatorWe are seeking an experienced Office Coordinator to join our team at Morson Talent. The successful candidate will be responsible for providing administrative support to our clients in Chippenham.Key Responsibilities:Provide day-to-day administrative support to the office teamAssist with the coordination of office activities and...

  • Administrative Assistant

    1 month ago

    Chippenham, Wiltshire, United Kingdom Morson Talent Full time

    Job Title: Office CoordinatorWe are seeking an experienced Office Coordinator to join our team at Morson Talent.Job Summary:The successful candidate will provide administrative support to our clients, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including data entry, filing, and...

  • Administrative Assistant

    1 month ago

    Chippenham, Wiltshire, United Kingdom Morson Talent Full time

    Job Title: Office CoordinatorWe are seeking an experienced Office Coordinator to join our team at Morson Talent.Job Summary:The successful candidate will provide administrative support to our clients, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including data entry, filing, and...

  • Administrative Assistant

    4 weeks ago

    Chippenham, Wiltshire, United Kingdom Wiltshire Health and Care LLP Full time

    About the RoleWe are seeking an enthusiastic and reliable Administration Assistant to join our busy Community Team office based in Chippenham Hospital. This is a varied role that will include general day-to-day administrative tasks to support the smooth running of our service.Main ResponsibilitiesManaging referrals into the team and responding to enquiries...

  • Administrative Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom Wiltshire Health and Care LLP Full time

    About the RoleWe are seeking an enthusiastic and reliable Administration Assistant to join our busy Community Team office in Chippenham Hospital. This is a varied role that will include general day-to-day administrative tasks to support the smooth running of our service.Main ResponsibilitiesManaging referrals into the team and responding to enquiries from...

  • Administrative Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom Wiltshire Health and Care LLP Full time

    About the RoleWe are seeking an enthusiastic and reliable Administration Assistant to join our busy Community Team office in Chippenham Hospital. This is a varied role that will include general day-to-day administrative tasks to support the smooth running of our service.Main ResponsibilitiesManaging referrals into the team and responding to enquiries from...

  • Administrative Assistant

    4 weeks ago

    Chippenham, Wiltshire, United Kingdom Wiltshire Health and Care LLP Full time

    About the RoleWe are seeking an enthusiastic and reliable Administration Assistant to join our busy Community Team office based in Chippenham Hospital. This is a varied role that will include general day-to-day administrative tasks to support the smooth running of our service.Main ResponsibilitiesManaging referrals into the team and responding to enquiries...

  • Administrative Assistant

    1 month ago

    Chippenham, Wiltshire, United Kingdom Morson Talent Full time

    Job Title: Office CoordinatorWe are seeking an experienced Office Coordinator to join our team at Morson Talent.Job Summary:The successful candidate will provide administrative support to our clients, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the day-to-day office activitiesAssist with the delivery of...

  • Administration Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom South Western Ambulance Service NHS Foundation Trust Full time

    About the RoleThe South Western Ambulance Service NHS Foundation Trust is seeking a highly motivated and organized individual to join our administration team as an Administration Apprentice. This is an exciting opportunity to develop your skills and knowledge in business administration, working in a dynamic and fast-paced environment.Key...

  • Administration Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom South Western Ambulance Service NHS Foundation Trust Full time

    About the RoleThe South Western Ambulance Service NHS Foundation Trust is seeking a highly motivated and organized individual to join our administration team as an Administration Apprentice. This is an exciting opportunity to develop your skills and knowledge in business administration, working in a dynamic and fast-paced environment.Key...

  • Administrative Assistant

    2 weeks ago

    Chippenham, Wiltshire, United Kingdom Old Mill Full time

    About the RoleWe are seeking a highly organized and proactive Personal Assistant to join our team at Old Mill. As a key member of our Rural Team in Chippenham, you will work closely with an ambitious adviser to strengthen client relationships and service quality.This is a busy and varied role that will suit someone who thrives in a dynamic and challenging...

  • Administrative Assistant

    2 weeks ago

    Chippenham, Wiltshire, United Kingdom Old Mill Full time

    About the RoleWe are seeking a highly organized and proactive Personal Assistant to join our team at Old Mill. As a key member of our Rural Team in Chippenham, you will work closely with an ambitious adviser to strengthen client relationships and service quality.This is a busy and varied role that will suit someone who thrives in a dynamic and challenging...

  • Administration Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom South Western Ambulance Service NHS Foundation Trust Full time

    About the RoleThe South Western Ambulance Service NHS Foundation Trust is seeking a highly motivated and organized individual to join our administration team as an Administration Apprentice. This is an exciting opportunity to develop your skills and knowledge in business administration, working in a dynamic and fast-paced environment.Key...

  • Administration Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom South Western Ambulance Service NHS Foundation Trust Full time

    About the RoleThe South Western Ambulance Service NHS Foundation Trust is seeking a highly motivated and organized individual to join our administration team as an Administration Apprentice. This is an exciting opportunity to develop your skills and knowledge in business administration, working in a dynamic and fast-paced environment.Key...

  • Administration Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom South Western Ambulance Service NHS Foundation Trust Full time

    About the RoleThe South Western Ambulance Service NHS Foundation Trust is seeking a highly motivated and organized individual to join our administration team as an Administration Apprentice. This is an exciting opportunity to develop your skills and knowledge in business administration, working in a dynamic and supportive environment.Key...

  • Administration Assistant

    3 weeks ago

    Chippenham, Wiltshire, United Kingdom South Western Ambulance Service NHS Foundation Trust Full time

    About the RoleThe South Western Ambulance Service NHS Foundation Trust is seeking a highly motivated and organized individual to join our administration team as an Administration Apprentice. This is an exciting opportunity to develop your skills and knowledge in business administration, working in a dynamic and supportive environment.Key...

  • Administration Assistant

    1 month ago

    Chippenham, Wiltshire, United Kingdom South Western Ambulance Service NHS Foundation Trust Full time

    About the RoleThe South Western Ambulance Service NHS Foundation Trust is seeking a highly motivated and organized Administration Apprentice to join our team. As an Administration Apprentice, you will play a vital role in the smooth running of our office operations, providing administrative support to our teams and contributing to the delivery of excellent...