Senior Executive Assistant

3 weeks ago

London, Greater London, United Kingdom Freshfields Full time

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our Senior Partner. As a key member of the Management Office team, you will be responsible for managing complex diaries, travel arrangements, and meetings.

Main Responsibilities

  • Provide advanced diary and travel management services, ensuring seamless coordination across multiple time zones.
  • Collaborate with the Head of Strategic Projects to prioritize tasks, flag important items, and ensure the Senior Partner is well-prepared for all interactions.
  • Plan, schedule, and manage meetings effectively, including proactive preparation and consolidation of agendas, materials, minutes, and follow-up actions.
  • Draft high-quality correspondence and communicate on behalf of the Senior Partner with integrity.
  • Ensure timely support during the Senior Partner's travel, monitoring itinerary changes, meeting schedule updates, and local logistics.
  • Liaise with the Assistant Centre to delegate administrative tasks, including expenses, post, couriers, archiving, printing, photocopying, scanning, and basic travel bookings.
  • Implement effective document management using the firm's systems, providing ease of access to required information for the Senior Partner.

Requirements and Qualifications

  • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion.
  • A high level of discretion in handling confidential information.
  • Strong problem-solving skills and attention to detail.
  • Excellent interpersonal skills and the ability to build and maintain relationships with key stakeholders at all levels.
  • Flexibility to adapt to changing priorities and work under pressure.

Qualifications

  • Experience supporting very senior executives in an Executive Assistant role.
  • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings.
  • A high level of proficiency with the MS Office suite.
  • Bachelor's degree or equivalent experience in business administration or a related field.
  • Service-oriented, with strong emotional intelligence, able to take a large amount of information and turn it into actionable deliverables.

Working at Freshfields

As a valued member of our team, you will have the opportunity to work closely with senior leadership across the firm and contribute to a dynamic global team.

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