Medical Secretary
4 weeks ago
About the Role
We are seeking a highly organized and detail-oriented Medical Secretary to join our dynamic team at Oxford Health NHS Trust. As a Medical Secretary, you will play a vital role in supporting our clinicians and providing exceptional patient care.
Key Responsibilities
- Provide clerical support to named Consultant Psychiatrists and the Adult Mental Health Team (AMHT)
- Coordinate consultant/team diaries and ensure all appointments are prepared for and electronically captured
- Compile and send medical reports, clinical letters, and correspondence using system set pro-formas and from digital dictation
- Manage and prioritize own workload, ensuring high-quality documentation and efficient service delivery
- Assist in the maintenance of the teams FACT boards during daily team meetings
- Answer the AMHT's main telephone line, processing enquiries, signposting, and taking messages in a professional manner
- Liaise with patients to book and confirm attendance at both face-to-face and digital appointments
- Check patient demographics and update information held to ensure high standards of data quality
- Provide reciprocal cover in the absence of other clinical support officers
- Assist with the supervision, coaching, and training of Junior Administrators in the team
- Maintain rotas and lists for required Mental Health Act actions for the AMHT as required
- Suggest and make recommendations for improvement to existing administration procedures
Requirements
- Experience working in an administrative role
- Self-motivated and able to work autonomously, showing initiative and working within an administrative team
- Compassionate, caring, and with excellent communication skills
- Flexible and positive attitude with a willingness to accommodate our service
About Us
Oxford Health NHS Trust is a great place to work, and we offer a wide range of benefits designed to support your career and wellbeing. These include excellent opportunities for career progression, individual and Trust-wide learning and development, and a comprehensive benefits package.
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