Administrative Assistant

1 week ago

Milton Keynes, Milton Keynes, United Kingdom F5 Full time

F5 is looking for a seasoned Administrative Assistant to join our Global Services leadership team. As a key member of our team, you will be responsible for providing administrative support, coordinating complex schedules, and managing logistics for daily operational activities and business meetings.

We are seeking a highly organized and detail-oriented individual with excellent communication skills and the ability to lead multiple priorities in a fast-paced environment. If you have a winning attitude, demonstrate initiative, and encourage collaboration, we want to hear from you

Key Responsibilities:

  • Coordinate and manage complex schedules, calendars, and logistics for daily operational activities and business meetings.
  • Organize complex travel arrangements and itineraries for offsite, out-of-state, or international meetings.
  • Owning meeting setup and catering requests for meetings; on-site and off-site.
  • Manage incoming phone and email inquiries, draft and initiate correspondence, and distribute presentation materials.
  • Prepare and track expense reports.
  • Assisting with special event planning and logistics; including vendor management (as needed).
  • Performs back-up assistance to Executive Assistant when needed.
  • Responsible for upholding F5's Business Code of Ethics and for promptly reporting violations of the Code or other company policies.

Knowledge, Skills, and Abilities:

  • Demonstrates a high level of integrity and discretion in balancing confidential information.
  • Develops and maintains good working relationships with others.
  • Effective verbal, written, and listening skills. Chooses appropriate and effective channels of communication to accommodate varying working styles and cross-cultures.
  • Reacts with appropriate urgency to situations and events that require a quick response or turnaround.
  • Displays energy and initiative.
  • Integrity in dealing with senior professionals inside and outside the company.
  • Phenomenal multi-tasking skills.
  • Ability to work independently.
  • Collaborative team player, caring attitude about success of the organization.
  • Willingness to take ownership and be proactive.
  • Positive attitude a must.

Qualifications:

  • Administrative experience.
  • Ability to complete tasks without exact/detailed instructions.
  • Detail oriented and able to monitor project deadlines.
  • Proficient in Word, Excel, Outlook, PowerPoint, and Access a plus.

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