Administrative Assistant
3 weeks ago
F5 is looking for a seasoned Administrative Assistant to join our Global Services leadership team. As a key member of our team, you will be responsible for providing administrative support, coordinating complex schedules, and managing logistics for daily operational activities and business meetings.
We are seeking a highly organized and detail-oriented individual with excellent communication skills and the ability to lead multiple priorities in a fast-paced environment. If you have a winning attitude, demonstrate initiative, and encourage collaboration, we want to hear from you
Key Responsibilities:
- Coordinate and manage complex schedules, calendars, and logistics for daily operational activities and business meetings.
- Organize complex travel arrangements and itineraries for offsite, out-of-state, or international meetings.
- Owning meeting setup and catering requests for meetings; on-site and off-site.
- Manage incoming phone and email inquiries, draft and initiate correspondence, and distribute presentation materials.
- Prepare and track expense reports.
- Assisting with special event planning and logistics; including vendor management (as needed).
- Performs back-up assistance to Executive Assistant when needed.
- Responsible for upholding F5's Business Code of Ethics and for promptly reporting violations of the Code or other company policies.
Knowledge, Skills, and Abilities:
- Demonstrates a high level of integrity and discretion in balancing confidential information.
- Develops and maintains good working relationships with others.
- Effective verbal, written, and listening skills. Chooses appropriate and effective channels of communication to accommodate varying working styles and cross-cultures.
- Reacts with appropriate urgency to situations and events that require a quick response or turnaround.
- Displays energy and initiative.
- Integrity in dealing with senior professionals inside and outside the company.
- Phenomenal multi-tasking skills.
- Ability to work independently.
- Collaborative team player, caring attitude about success of the organization.
- Willingness to take ownership and be proactive.
- Positive attitude a must.
Qualifications:
- Administrative experience.
- Ability to complete tasks without exact/detailed instructions.
- Detail oriented and able to monitor project deadlines.
- Proficient in Word, Excel, Outlook, PowerPoint, and Access a plus.
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