Administrative Support Specialist

4 weeks ago


Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

Job Summary

Title - Band 3 Admin Support

Part-time Hours per Week

Monday - Friday 08:30-16:30

University Hospitals Coventry and Warwickshire NHS Trust is seeking an experienced and highly motivated administrator to join our team. As an Administrative Support Specialist, you will be responsible for allocating tasks to Band 2 staff and supporting with training new starters. Good communication and organisational skills are essential for this role.

Main Duties of the Job

You will provide comprehensive and accurate admin and clerical support to operational and clinical teams within our Adult Physical Health services. This will include production of clinical letters, booking/rescheduling patient appointments, accurate data inputting onto electronic patient records system, answering complex telephone queries, minute taking, ordering, and supervising band 2 staff.

This role is for week, working Monday - Friday 08:30-16:30. The post holder will need to be flexible as they may be required to undertake cross site working to cover annual leave/sickness to meet the needs of the service.

About Us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

We are committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential, and receive the most appropriate and relevant care.

Job Responsibilities

Research and Development

Undertake surveys or audits as necessary. Ensure other admin staff undertake this as required. Complete staff surveys.

Physical Effort

Frequent sitting or standing in a restricted position. Word-processing and inputting data. Repetitive movements as required for data input. Work will be predominantly office based although travel to support services taking place at other Trust locations may be required.

Mental Effort

Predictable concentration. Ability to check own work. Ability to pay attention to detail where there are unpredictable interruptions to the work pattern. Typing complicated documents. Ability to work under pressure and deal with stressful situations. Support the team handling appropriate customer complaints in relation to the service, escalating formal complaints to a Band 5 Senior Admin Lead if appropriate and liaising with other relevant departments and agencies.

For more information on this role please see attached Job description and person specification. This will give you a better overview of the job role and requirements.



  • Coventry, Coventry, United Kingdom Smart Environmental Support Services Full time £26,000

    Job Title: Administrative Support SpecialistAt Smart Environmental Support Services, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Coventry. As an Administrative Support Specialist, you will be responsible for a range of administrative tasks, including payroll, RTW checks, inductions, PPE ordering...


  • Coventry, Coventry, United Kingdom Brook Street NMR Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Brook Street NMR. The successful candidate will provide administrative support to our clients in the Public Sector, ensuring the smooth operation of our services.Key Responsibilities:General administration duties,...


  • Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

    Job SummaryUniversity Hospitals Coventry and Warwickshire NHS Trust is seeking an experienced administrator to provide comprehensive support to our operational and clinical teams. The successful candidate will be responsible for allocating tasks, supporting training, and ensuring accurate data input.Main ResponsibilitiesAs an Administrative Support...


  • Coventry, Coventry, United Kingdom Kate+Co Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Kate+Co. The successful candidate will provide administrative support to a team of Key Account Managers, handling incoming queries via phone and email, and updating internal CRM systems.The ideal candidate will have administration experience, be comfortable managing and...


  • Coventry, Coventry, United Kingdom the-mtc Full time

    Administrative Support SpecialistThis role is a 6 month fixed-term contract.We are seeking an Administrative Support Specialist to join our MTC Training Team on a 6 month fixed-term contract.In this role, you will:Provide comprehensive administrative support to the Executive Team Member(s)Ensure the Directors receive the support and information necessary to...


  • Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

    Job SummaryTitle - Band 3 Admin SupportJob ResponsibilitiesThe successful candidate will provide comprehensive and accurate administrative support to operational and clinical teams within our Adult Physical Health services. This will include production of clinical letters, booking/rescheduling patient appointments, accurate data inputting onto electronic...


  • Coventry, Coventry, United Kingdom Going Forward into Employment Full time

    This role at Going Forward into Employment offers an exciting opportunity for individuals with a passion for administration to join our team. With a salary of £24,920 and a range of benefits, this position is ideal for those looking to develop their skills in office duties, problem-solving, and line management.Job DescriptionWe are seeking an Administrative...


  • Coventry, Coventry, United Kingdom the-mtc Full time

    Administrative Support SpecialistThis role is a 6 month fixed-term contract.We are seeking an Administrative Support Specialist to join our MTC Training Team on a 6 month fixed-term contract.In this role, you will:Provide comprehensive administrative support to the Executive Team Member(s)Ensure the Directors receive the support and information necessary to...


  • Coventry, Coventry, United Kingdom Local Solutions Full time

    Job Title: Coventry Administration Support SpecialistWe are seeking a highly organized and efficient administration professional to join our team at Local Solutions in Coventry.Salary: £9,984 per annum (pro-rata)This role is ideal for someone who is detail-oriented, enjoys working with spreadsheets and databases, and has excellent communication...


  • Coventry, Coventry, United Kingdom the-mtc Full time

    About the RoleWe are seeking a highly skilled Administrative Support Specialist to join our MTC Training Team on a 6-month fixed-term contract.The ideal candidate will provide comprehensive administrative support to our Executive Team Members, ensuring the Directors receive the necessary information to run the business effectively.


  • Coventry, Coventry, United Kingdom Kate+Co Full time

    At Kate+Co, we are seeking a highly skilled Financial Administrator to join our team as a Client Support Specialist. This is a fantastic opportunity for an experienced professional to provide administrative support and manage relationships between our practice and clients.About the Role:This is a full-time permanent position offering hybrid working...


  • Coventry, Coventry, United Kingdom Zoom Recruitment Full time

    Sales Administration SpecialistWe are seeking a highly skilled Sales Administration Specialist to provide professional support to our Commercial & Technical team. This role will involve working closely with the commercial administration and commercial support manager to ensure seamless day-to-day operations.Key Responsibilities:Management and maintenance of...


  • Coventry, Coventry, United Kingdom Tudor Employment Full time

    Job Title: Landfill AdministratorJob Summary: We are seeking a highly organized and detail-oriented Landfill Administrator to join our team at Tudor Employment Agency. The successful candidate will be responsible for providing administrative support to our client based in Coventry.Key Responsibilities:Reception cover duties, including meeting and greeting...


  • Coventry, Coventry, United Kingdom NHS Full time

    University Hospitals Coventry and Warwickshire NHS TrustWe are seeking an experienced administrator to join our Apprenticeship & Employability Team as a Senior Administration Officer. This role will involve leading the administration of apprenticeship and employability programs, ensuring compliance with relevant guidelines and regulations.Main duties of the...


  • Coventry, Coventry, United Kingdom Smart Environmental Support Services Full time £26,000

    Job Title: Administrative CoordinatorAt Smart Environmental Support Services, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in Coventry. As an Administrative Coordinator, you will be responsible for a range of administrative tasks, including payroll, RTW checks, inductions, PPE ordering and storing,...


  • Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

    Job SummaryThis role is for an experienced administrator looking to take on new challenges. The successful candidate will provide comprehensive and accurate admin and clerical support to operational and clinical teams within our Adult Physical Health services.Main ResponsibilitiesThe post holder will be responsible for allocating tasks to Band 2 staff,...


  • Coventry, Coventry, United Kingdom Smart Environmental Support Services Full time £26,000

    Job Title: AdministratorLocation: CoventryJob Type: PermanentSalary: £26,000 per annumHours: Monday to Friday, 08:00 - 17:00Smart Environmental Support Services is seeking a highly organized and detail-oriented Administrator to join our team in Coventry. As an Administrator, you will be responsible for a range of administrative tasks, including payroll,...


  • Coventry, Coventry, United Kingdom Castle Phoenix Trust Full time

    MIS Data Administrator and SupportAbout the Role:We are seeking an experienced data administrator to join our team at Caludon Castle School. The successful candidate will be responsible for coordinating cover for absent staff, providing administrative support to our Data Lead, Examinations Officer and Deputy Headteachers.Key Responsibilities:Coordinating...


  • Coventry, Coventry, United Kingdom Brook Street NMR Full time

    About the Role:We are currently recruiting for an Administrative Support Specialist to work with one of our fantastic Public Sector clients in Coventry.This is a 4-month temporary position initially, with a good chance of extension, where you will be able to gain valuable exposure and experience working within the Public Sector.The successful candidate will...


  • Coventry, Coventry, United Kingdom Smart Environmental Support Services Full time

    Administrative Role OverviewSmart Environmental Support Services is seeking an organized and detail-oriented Administrative Coordinator to support our team in Coventry.Key ResponsibilitiesPayroll: Process payroll for employees, including calculating salaries, deductions, and benefits, and maintain accurate and timely payment of salaries and benefits.RTW...