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Office Support Coordinator

4 weeks ago

Chelmsford, Essex, United Kingdom COLAS RAIL UK Full time

About Colas Rail UK

We are a leading rail infrastructure business with on-track plant and freight capabilities. As a subsidiary of the Colas Group, we have over a hundred years' experience in delivering major innovations across our sector.

Our team is dedicated to providing a document control service to the Enhancements Team, maintaining effective control of all programme/project documentation, consistent with national standards and processes.

We are seeking an experienced Document Control Officer to join our team. The successful candidate will be responsible for administering non-specialist project information systems, providing a comprehensive sourcing service for RRV, Small Plant and Welfare, and ensuring that the Operations Team is provided with the correct plant requirements.

Key Responsibilities

  • Establish and maintain document control processes and storage soft and hard copy media for all Alliance design and construction products.
  • Monitor so that the Alliance programme and project teams comply with document control processes and procedures.
  • Control information flows with external suppliers in accordance with document control requirements.
  • Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records.
  • Organise meetings and the production, collation and dissemination of documentation for and resulting from them.
  • Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels.
  • Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
  • Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
  • Report team problems e.g. IT and office facilities and monitor response.
  • Undertake administrative tasks as directed including technical literature searches for the team.

What We Offer

  • Competitive Salary
  • 34 days annual leave (inclusive of public holidays)
  • Industry leading Life Assurance
  • Healthcare Cash Plan
  • Wellbeing Employee Assistant Programme
  • Pension Scheme
  • Eye Care Vouchers
  • Long Service Award
  • Season Ticket Loan
  • Occupational Health Service

We are committed to fostering an inclusive and diverse workplace. We believe that diversity drives innovation and creativity, and we actively seek to create an environment where everyone feels valued and respected.

We strive to promote equity and eliminate discrimination, actively seeking to create a workforce reflective of communities we serve. We welcome applicants from all backgrounds, offering flexible and inclusive adjustments to the interview process.

We are proudly part of the Disability Confidence Scheme, and as such we operate a Guaranteed Interview Scheme if you meet the minimum requirements.