Purchase Ledger Specialist

1 week ago


Chatham, United Kingdom Huntress - Maidstone Full time

Job Title: Purchase Ledger Specialist

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About Us:

Huntress Search Ltd is a leading recruitment agency providing high-quality candidates to clients across various industries.

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Salary: £29,000 (temp to perm)

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Job Description:

The ideal candidate will have experience in recording and matching invoices to purchase orders and delivery notes, coding invoices accurately, and preparing supplier payment runs. They will also be responsible for reconciling supplier statements, maintaining the purchase ledger, and investigating discrepancies in supplier accounts.

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Responsibilities:

  1. Record and match invoices to purchase orders and delivery notes
  2. Coding invoices accurately to the appropriate accounts
  3. Prepare supplier payment runs, including BACS, cheques, or electronic transfers
  4. Reconcile supplier statements and ensure timely payments
  5. Maintain the purchase ledger by reconciling accounts
  6. Investigate and resolve discrepancies in supplier accounts
  7. Set up and maintain supplier accounts and contact details
  8. Liaise with suppliers to resolve queries or disputes regarding payments or invoices
  9. Process staff expense claims, verify receipts, and ensure compliance with company policies
  10. Support month-end processes by ensuring purchase ledger accounts are accurate
  11. Produce reports on accounts payable, outstanding invoices, and other relevant metrics
  12. Maintain accurate and up-to-date records of financial transactions
  13. Filing and archiving invoices and payment documentation as required
  14. Ensure adherence to financial policies and internal controls
  15. Assist with audits by providing necessary documentation and explanations
  16. Coordinate with internal teams (e.g., procurement, finance) to ensure seamless processing of transactions
  17. Respond to queries related to payments, invoices, or account balances
  18. Use accounting software to manage the ledger and track payments
  19. Ensure data integrity in financial systems
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Location: Chatham

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Contact Information: Please note that we can only consider applications from candidates who have the right to work in the UK.


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