Accounts Assistant

5 months ago

Chatham, United Kingdom BB7 Full time

BB7 are a trusted independent advisory firm focused on fire, security risk and resilience. We offer strategic advice, innovative design, construction oversight and risk management services.

We’re a people company. We build around you, taking everything and everyone into account.

We are currently looking for an experienced Accounts Assistant to join our established Finance team based at our office in the Historic Dockyard, Chatham.

The day-to-day duties of the Accounts Assistant will be split between Accounts Payable and Accounts Receivable as well as working collaboratively with the broader Finance team and the wider business.

Roles and Responsibilities include:
**Purchase Ledger**
- Receiving and recording the receipt of invoices (including credit card transactions)
- Processing invoices to make sure payments are correct and on time
- Processing staff expenses
- Requesting receipt of statements from invoicing contractors or businesses when they are not provided
- Processing payment runs
- Matching and filing invoices and receipts
- Reconciling business accounts to make sure amounts paid reflect goods and services received
- Answering queries from suppliers, contractors and other business departments about accounts payable or payments made
- Supporting the purchase ordering system
- Supporting the preparation of management accounts and month-end duties
- Liaison & communication with account managers & the wider finance team as required to maintain an accurate position on the ledger accounts
- Ad hoc reporting, i.e. departmental spending analysis

**Sales Ledger**
- Review sales order documentation in accordance with company policies
- Assist with order to billing process and escalation with operations to secure valid PO’s
- Process monthly recurring revenue schedules and ensure timely invoicing
- Cash collection & administration of sales ledger accounts relating to Project Managers or customer type
- Daily communication with customers to ensure regular payments are made and accounts are kept up to date, in line with company requirements
- Liaison & communication with internal sales & the wider finance team as required to maintain an accurate position on the ledger accounts
- Perform credit checks or equivalent for new customers
- Ad hoc reporting, i.e. Milestones By Customer

**General**
- Completing daily and monthly bank reconciliations
- Providing information for audits and working with external accountants to ensure a smooth and efficient audit

We are looking for an enthusiastic individual who will drive **efficiency** within the ordering and purchasing cycle, with a track record of **Accuracy** within invoicing, supplier records and VAT records and who can work **Collaboratively** with the broader finance and non-finance teams.

We offer a hybrid approach to working, as well as a competitive salary and benefits package. At BB7 we are passionate about our people and their development, both professionally and personally, offering support and funding for continued studies.

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