Academic Office Coordinator

1 month ago


London, Greater London, United Kingdom 2K Full time
About the Role

We are seeking a highly motivated and dynamic Office Manager to join our team at Trailmix. As Office Manager, you will be an advocate for our mission and reflect this in the experience you help create for our employees.

This is a key role in running our London office, currently occupied by 80 people, ensuring smooth day-to-day operations and building a vibrant and positive workplace culture.

Key Responsibilities
  • Be the first point of contact for all office-related inquiries and visitors.
  • Manage daily office operations, including meeting room bookings, administrative tasks, and logistical support.
  • Ensure health & safety regulations are followed, including keeping policies and documentation up to date, conducting risk assessments, and overseeing first aid and fire marshall training.
  • Bring our office to life with exciting meetings, events, and socials that connect our team with the wider people team.
  • Coordinate with suppliers, contractors, and building management, as well as manage our office supplies.
  • Build and manage our London and Berlin office budget while ensuring all expenses are recorded and on track.
  • Partner with the People & Office Coordinator to enhance our onboarding process by taking charge of office orientation for new Trailmixers, and continue to build a culture of inclusivity and belonging.
  • Be a key player in creating an inspiring, inclusive office space that promotes creativity and innovation.
  • Partner with our Berlin Studio Manager to ensure our office experience across both studios is aligned.
  • Support managing our Berlin Studio, including potential tasks such as coordinating suppliers, overseeing office maintenance, and assisting with office space searches.
  • Champion and lead diversity and inclusion initiatives, making our office a place where everyone feels valued and respected.
  • Continuously evaluate and improve our culture-building initiatives and incentive programs to keep our team engaged and motivated.
  • Continuously look to improve the office experience for our Trailmixers so it is a dynamic and creative working environment for all.
  • Support the broader people team on company-wide initiatives such as away days and other projects.
  • Monitor and promptly address all inquiries and requests submitted through our ticketing system concerning office-related matters.
  • Support the People and Office coordinator with travel bookings as and when required.
About You

We are looking for someone with a strong background working as an Office Manager, preferably in a similar-sized business. Experience managing office refits and capacity planning is also a plus.

You will need excellent communication and influencing skills, with the ability to identify and understand business needs. A can-do attitude with a proven track record of creating a creative, collaborative and inspiring workplace environment is essential.

Our Inclusive Culture

Trailmix was founded to make a positive impact on our players, our community, and our colleagues. We think it's vital that players see themselves represented in games, and Love & Pies, we showcase the beautiful diversity of life. Love & Pies represents the people we are and the people we love, and we're always looking to add more people who want to design games for everyone.



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