Administrative Coordinator for Chief Pharmacist

4 weeks ago

Romford, Greater London, United Kingdom Barking, Havering and Redbridge University Hospitals NHS Trust Full time

Position Overview

Note: Previous applicants need not apply.

We are seeking a motivated and proactive individual to represent the Pharmacy department effectively.

In this role, you will serve as the Personal Assistant to the Associate Director of Medicine Optimisation and Chief Pharmacist, delivering a thorough and confidential administrative and secretarial service to both the Chief Pharmacist and the Assistant Chief Pharmacists.

Your responsibilities will also encompass providing administrative assistance to the Pharmacy department, which includes managing signing in/out sheets, name badges, locker assignments, and other general office tasks.

Additionally, you will be tasked with compiling and preparing monthly staff returns for payroll, addressing queries through the e-rostering systems, and maintaining precise personnel records. This includes monitoring and managing records of annual leave, sickness, and study leave through both the e-rostering system and manual files.

The ideal candidate will possess personal and administrative experience in a dynamic office setting. Strong secretarial skills are essential, particularly in word processing, spreadsheet management, and minute-taking, along with the ability to prioritize tasks and meet deadlines.

Key Responsibilities

  • Provide comprehensive, efficient, and adaptable administrative and secretarial support to the pharmacy service, including managing payroll, annual leave, and other administrative systems.
  • Act as the primary point of contact for inquiries directed to the department.

About Us

Under the guidance of our Chair and Chief Executive, we deliver healthcare services to the residents of diverse London boroughs. Our workforce is composed of individuals from various ethnic backgrounds, contributing to a rich and inclusive environment.

Our services encompass all major specialties of large acute hospitals, operating from multiple sites. We also provide outpatient services at various community hospitals and clinics.

As we navigate the recovery from recent challenges, we are committed to enhancing patient care and reducing wait times for necessary treatments.

We take pride in our specialized centers and services, which include a regional Neurosciences Centre and dedicated cancer care services.

Job Responsibilities

For further details regarding this position, please refer to the attached comprehensive Job Description and Person Specification.

It is advisable for applicants to review all information provided in the advertisement and supporting documents before submitting their application. Ensure that you clearly demonstrate how you meet the criteria outlined in the person specification.

All new hires at the Trust will undergo a probationary period.

Applications should be submitted online. For any inquiries regarding the application process or assistance with the form (for applicants with disabilities), please reach out to the Recruitment Advisor.

Person Specification

Education/Qualifications

Essential

  • Good general standard of education.
  • Proficiency in word processing and spreadsheet management, along with relevant secretarial training.

Desirable

  • Qualification in secretarial or administration fields.

Experience/Knowledge

Essential

  • Strong organizational and time management skills.

Desirable

  • Experience in creating new spreadsheets and databases.

Skills/Abilities

Essential

  • Ability to work effectively in a busy office environment.

Desirable

  • Experience in setting up new spreadsheets and databases.

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