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Senior Administrative Coordinator

2 months ago

Romford, Greater London, United Kingdom C2 Charity Recruitment - Non-Profit Recruitment Specialists Full time
Position Overview

Senior Administrative Coordinator – Part-Time Role

Location: Essex

Compensation: £24,719 per annum (£15,573 pro rata) plus attractive benefits

Flexible Work Arrangement: Hybrid model with remote work options

Our client, a reputable non-profit organization, is seeking a dedicated individual to fill the role of Senior Administrative Coordinator, supporting the Director of Retail and Health & Safety.

Key Responsibilities:

  • Organize and prepare for meetings, including setting agendas, distributing supporting documents, and coordinating schedules for multiple participants.
  • Attend and accurately document meetings, ensuring minutes are produced to a high standard.
  • Implement and manage digital administrative processes to enhance efficiency within the Retail Directorate.
  • Act as the primary point of contact for the Director of Retail and Health & Safety, delivering exceptional communication and support.
  • Assist in the development and updating of strategies for the Retail Business plan, ensuring all information is current.
  • Occasionally cover meetings outside of standard office hours as required.
  • Provide insights and analysis on policies and documentation.
  • Take minutes during formal meetings and communicate sensitive information on behalf of the Director.
  • Analyze complex situations and discrepancies as directed by the Director of Retail.

Required Experience and Skills:

  • Proven experience as a Personal Assistant or Executive Assistant.
  • Administrative experience at a senior level, ideally within a retail or charitable environment.
  • Typing proficiency or equivalent experience.
  • Qualification in shorthand or minute-taking, or equivalent experience.
  • Exceptional written and verbal communication skills.
  • Strong organizational and time management abilities.
  • Capability to work under pressure and manage fluctuating workloads.
  • Meticulous attention to detail, including spelling, grammar, and formatting.
  • Proficient in Microsoft Office Suite, including Word, Excel, Publisher, and PowerPoint.
  • Experience in office and facilities management.
  • Skilled in organizing and facilitating meetings, including minute-taking.
  • Genuine passion for contributing to a non-profit organization.

Benefits and Work Environment:

  • Supportive and friendly team atmosphere.
  • Generous annual leave starting at 27 days, plus Bank Holidays and additional birthday leave.
  • Pension scheme and Occupational Sick Pay from the start of employment.
  • Encouragement of hybrid and flexible working arrangements.
  • Access to in-house training and professional development opportunities.

Please note that a basic DBS disclosure check will be conducted as part of the pre-employment screening process for the successful candidate.

If you possess the necessary experience and a strong commitment to the non-profit sector, we encourage you to consider this opportunity.