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Customer Service Coordinator
2 months ago
Role Overview
We are seeking a dedicated Administrator to join our Repairs and Maintenance division. This position plays a crucial role in a collaborative call center environment, providing essential support to our operational team in delivering exceptional service to clients, including Housing Associations and Local Authorities.
Key Responsibilities
- Responding to tenant inquiries regarding repair services and effectively addressing their concerns.
- Utilizing company software to accurately process orders for client invoicing.
- Updating records with all resident interactions to ensure clear communication.
- Evaluating supervisory or trade reports to determine necessary actions for repair resolutions.
- Resolving minor complaints directly during calls.
- Maintaining logs and monitoring requests for variations.
- Managing and responding to emails from contract mailboxes.
- Addressing payment inquiries from both subcontractors and clients.
- Collaborating with Supervisors and tradespeople to organize and schedule work efficiently.
- Ordering necessary equipment for operational tasks.
- Keeping all activities documented and up-to-date with precision.
- Liaising with on-site staff to provide updates on progress.
- Adhering to and promoting policies, procedures, and initiatives related to sustainability and environmental compliance.
Essential Knowledge
- Proficient in IT systems
- Strong customer service skills
- Familiarity with maintenance sector terminology
- Understanding of KPIs
- Knowledge of ROCC
Key Skills
- Excellent telephone communication
- Customer service oriented
- Strong verbal and written communication skills
- Problem identification and resolution abilities
- Understanding customer needs
- Commitment to resolving challenging situations
- Prioritization of tasks
- Ability to meet deadlines
- Capability to work under pressure
- Attention to detail
- Team collaboration
Experience Requirements
- Previous experience in a similar administrative role
Additional Information
- All employees are responsible for ensuring their daily activities align with the Sustainability Policy Statement and Plan, minimizing environmental impact.
- It is essential for all staff to embrace sustainability in their work by reducing waste, maximizing recycling, conserving energy, minimizing water usage, and reporting any environmental concerns to management.
Benefits
- 22 days of annual leave, increasing with service
- Pension plan
- Perkbox rewards program
- Long service recognition
- Volunteering opportunities
- Cycle to work initiative