Administrative Systems Specialist
4 weeks ago
Are you seeking a dynamic position that allows you to leverage your administrative and customer service expertise? As a Business Systems Coordinator at Turnbull, you will play a crucial role within the Support Services Team, delivering comprehensive multi-functional assistance.
This role is designed to provide you with a challenging yet rewarding experience.
Key ResponsibilitiesIn your capacity as a Business Systems Coordinator, your primary duties will include:
- Overseeing that all personnel and vehicles associated with Turnbull have the appropriate access rights, ensuring smooth operations in compliance with relevant licensing conditions.
- Maintaining the integrity of all WIMS profiles for Turnbull stakeholders.
- Managing the onboarding process for new personnel in accordance with organizational requirements.
- Preparing and managing documentation for monthly WIMS audits as requested, ensuring that site operations remain uninterrupted.
- Facilitating effective communication with other departments and subcontractors to foster a cohesive working environment and resolve any identified issues.
- Ensuring the timely and accurate uploading of all company documents to the Information Management System (IMS).
- Handling correspondence by responding to emails and queries in shared inboxes.
- Monitoring data to ensure compliance and prevent access issues on site.
- Assisting the broader team with various administrative tasks as needed.
- Collaborating with on-site staff to guarantee accurate information transfer.
- Providing prompt and effective solutions to operational challenges.
- Participating in the training and development of both new and existing team members.
- Exhibiting self-management skills to handle workload efficiently in a fast-paced environment while upholding high safety and quality standards.
To excel in this role, you should possess:
- Strong problem-solving abilities.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Visio, and PowerPoint.
- Excellent organizational skills with the capability to manage multiple tasks simultaneously.
- Outstanding administrative skills.
- Effective communication skills, demonstrating diplomacy, tact, and empathy.
- Experience in handling large datasets and providing analytical reports.
- A minimum of two years of intermediate to advanced administrative experience is preferred.
- A qualification in business administration is advantageous.
At Turnbull, we are committed to fostering professional growth, facilitating career advancement, and offering a diverse range of opportunities for all employees.
We believe that investing in our workforce is essential to our success, which is why we provide a variety of financial and non-financial benefits to support your overall well-being.
- 25 days of annual leave, increasing to 28 with service.
- Up to 20% combined pension contributions.
- The option to purchase up to ten additional days of leave and sell up to five days each year.
- A performance-related bonus of approximately 5%.
- A healthcare package to assist with medical expenses.
- A referral bonus of £1,000 for recommending a candidate.
- Life insurance coverage of up to eight times your salary.
- Sustainable benefits, including electric vehicle and cycle-to-work schemes.
- A variety of family-friendly policies, including enhanced maternity and paternity leave.
- One paid volunteering day annually.
- Access to cashback and discounts from over 3,000 retailers.
Turnbull is a leader in lifecycle construction and operations within the utilities and infrastructure sectors.
We provide a comprehensive, sustainable solution for engineering projects, encompassing design, construction, facility management, and maintenance, aimed at delivering cost savings, minimizing waste, and enhancing long-term value for communities and the economy.
As an award-winning business, we have received the RoSPA health and safety awards for our exemplary work.
Our services encompass:
- Project management.
- Design and construction services.
- Consent management and execution.
- Contract management.
- Delivery of civil, mechanical, and electrical engineering services.
We possess expertise in various areas, including:
- Low and high voltage electrical power distribution systems.
- Sewage systems and pumping stations.
- Biological waste treatment facilities.
- Telecommunication networks.
- Drinking water distribution and booster stations.
- Surface and groundwater drainage systems.
- Roadway and pedestrian lighting networks.
- Environmental discharge management.
- Ground remediation services.
We are dedicated to promoting diversity and inclusion and welcome applicants from all backgrounds. We are proud signatories of the Armed Forces Covenant and are recognized as a Disability Confident Employer.
Interested in joining us? We encourage you to apply.
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